Associate Accounts Payable Specialist

Position:Associate Accounts Payable Specialist

Location: Miamisburg - Headquarters, OH

Remote Status: On-Site

Job :1093

# of Openings:1

We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today's most advanced technologies. We've grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future.

As an Associate Accounts Payable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation's financial operations. You will support invoice processing, vendor account management, statement reconciliations, and payment activities to ensure vendors are paid accurately and on time. Your attention to detail and commitment to process excellence will help support the company's continued growth and operational success.

• Enter and code vendor invoices accurately and timely within the accounting system
• Match invoices to purchase orders and receiving documentation, escalating discrepancies as needed
• Verify invoices for accuracy, completeness, and appropriate approvals prior to processing
• Monitor the shared Accounts Payable inbox and route invoices and correspondence appropriately
• Maintain vendor records, including W-9s, remittance information, and contact details
• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner
• Assist with researching and resolving invoice discrepancies, short pays, and statement variances
• Reconcile vendor statements against the accounts payable subledger on a regular basis
• Research and resolve variances between vendor statements and internal records
• Follow up on open credits, unapplied payments, and past-due balances
• Document reconciling items and escalat? unresolved issues to the Accounts Payable Manager
• Reporting & Close Support
  • Assist with weekly check runs, ACH payment batches, and supporting documentation
  • Support month-end close activities, including accruals and open invoice reporting
  • Prepare accounts payable aging reports for management review
  • Maintain organized digital records of invoices, payments, and supporting documentation
• General Responsibilities
  • Utilize Epicor and other accounting systems to maintain accurate financial records and reporting
  • Support internal and external audits by providing requested documentation
  • Identify opportunities to improve efficiency and streamline accounts payable processes
  • Collaborate with procurement, project management, sales, and finance teams to resolve issues
  • Perform additional duties and special projects as assigned

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 1-3 years of experience in accounts payable, bookkeeping, or a related accounting role
• Experience reconciling vendor statements and researching invoice discrepancies
• Proficiency with Microsoft Excel, including data entry, sorting, and basic formulas
• Experience with ERP or accounting systems required;
  Epicor experience preferred
• Strong attention to detail and accuracy in a high-volume environment
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Strong written and verbal communication skills
• Customer-service mindset when interacting with vendors and internal stakeholders
• Dependable, coachable, and willing to learn
• Paid time off
• 401(k) retirement plan with company match
• Comprehensive health, dental, and vision insurance
• Collaborative, high-energy workplace
• Career growth opportunities in a rapidly expanding organization

• Safety
  - We proactively protect our people and environment
• Inclusion
  - We respect and appreciate diverse perspectives and backgrounds
• Speed
  - We move fast, act decisively, and stay agile
• Innovation
  - We challenge assumptions and simplify processes
• Judgment
  - We make sound decisions with the business in mind
• Accountability
  - We take ownership and deliver results

Employees must be able to communicate effectively and operate standard office equipment, including computers, phones, keyboards, and