Conference Room Planner
Listed on 2026-07-01
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Conference Room Planner
Provides courteous and efficient service to both clients and staff for conference services. Coordinates with local offices for daily requirements, office specific needs and updates in the Conference Services Software.
Coordinate conference room scheduling and support meetings across multiple US offices
Manage catering logistics, partner with vendors, and ensure smooth event execution
Collaborate with IT, facilities, and other teams to meet meeting and event needs
Monitor daily conference schedules and proactively resolve conflicts or last-minute changes
Review event-related invoices and track reporting metrics as needed
Review reports and attend daily and weekly meetings with events operational team
Keep current on US office changes that impact Conference Services
Support continuous improvement of conference services processes and standards
Provide occasional on-call support for urgent meeting requests
Required ExperienceStrong organizational and multitasking skills in a dynamic environment
Excellent communication and customer service mindset
A proactive, solution-oriented approach with high attention to detail
Professionalism and the ability to work effectively with internal teams and external partners
High School Diploma is required.
One year experience working in an office environment preferred.
Scheduling or meeting coordination a plus.
Monday – Friday – 9 am – 6 pm
A values‑driven firm that fosters collaboration and respect
This position is eligible for a Hybrid Schedule
Medical, dental, and vision insurance
401(k) with company match and profit-sharing options
Paid time off and holidays
Wilmer Cutler Pickering Hale and Dorr LLP (Wilmer Hale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law.
Wilmer Hale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.
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