Conference Room Planner

About the Role

Provides courteous and efficient service to both clients and staff for conference services. Coordinates with local offices for daily requirements, office specific needs and updates in the Conference Services Software.

• Coordinate conference room scheduling and support meetings across multiple US offices
• Manage catering logistics, partner with vendors, and ensure smooth event execution
• Collaborate with IT, facilities, and other teams to meet meeting and event needs
• Monitor daily conference schedules and proactively resolve conflicts or last-minute changes
• Review event-related invoices and track reporting metrics as needed
• Review reports and attend daily and weekly meetings with events operational team
• Keep current on US office changes that impact Conference Services
• Support continuous improvement of conference services processes and standards
• Provide occasional on-call support for urgent meeting requests

• Strong organizational and multitasking skills in a dynamic environment
• Excellent communication and customer service mindset
• A proactive, solution-oriented approach with high attention to detail
• Professionalism and the ability to work effectively with internal teams and external partners
• High School Diploma is required.
• One year experience working in an office environment preferred.
• Scheduling or meeting coordination a plus.
• Monday – Friday – 9 am – 6 pm

• A values‑driven firm that fosters collaboration and respect
• This position is eligible for a Hybrid Schedule
• Medical, dental, and vision insurance
• 401(k) with company match and profit‑sharing options
• Paid time off and holidays
• For additional information about our benefits, please .

Wilmer Cutler Pickering Hale and Dorr LLP (Wilmer Hale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law.

Wilmer Hale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please .

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.