Parish Financial Administrator

General Statement of Duties

The Parish Financial Administrator is responsible for maintaining the financial records and day-to-day accounting operations of the parish and schools in a professional, accurate, and confidential manner. This position supports the mission of the parish by ensuring proper stewardship of parish resources and assisting the pastor, staff, and finance council with financial reporting and administration.

The bookkeeper supports, upholds and maintains the Mission of the Diocese of Gary and Mary Mother of Mercy Parish and serves as a role model of the Church in a positive manner and in all business interactions within the church/school and to the outside community.

• Maintain parish and school financial records, including accounts payable, accounts receivable, payroll, and general ledger entries.
• Prepare and process weekly collections and bank reconciliations.
• Assist with preparation of monthly, quarterly, and annual financial reports.
• Maintain employee records and coordinate payroll processing.
• Track parish and school budgets and expenditures and assist with budget preparation.
• Prepare reports and documentation for the parish finance council, diocesan offices, and annual audits.
• Ensure compliance with diocesan financial policies and procedures.
• Process invoices, reimbursements, and vendor payments in a timely manner.
• Maintain confidential parish, school and employee financial information.
• Support parish and school fundraising efforts and special events as needed.
• Perform other administrative or financial duties as assigned by the pastor or business manager.
• Performs other duties as required.

• Associate degree or experience in accounting, bookkeeping, or finance preferred.
• Previous bookkeeping or accounting experience required; parish or nonprofit experience preferred.
• Proficiency in accounting software, Microsoft Office, Quickbooks, ADP and spreadsheet management.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality and exercise good judgment.
• Ability to work independently and collaboratively with parish staff and volunteers.
• Understanding of and respect for the mission and teachings of the Catholic Church.

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift and carry office materials up to 20 pounds occasionally.