Accounting Assistant

This position serves as an advanced level worker responsible for the pre‑audit and processing of payments for various budget area vendor invoices in SIGMA. The position reconciles and processes commodity and non‑commodity‑based payments in SIGMA, along with journal vouchers and correction documents in SIGMA. The position ensures all transactions post correctly to balance sheet accounts in SIGMA, as well as ensuring proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA.

It explains work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary, and interacts with other department staff and vendors.

Educational level typically acquired through completion of high school.

• Accounting Assistant 5: No specific type or amount is required.
• Accounting Assistant 6: One year of administrative support experience.
• Accounting Assistant E7: Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
• Accounting Assistant 8: Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.

Applicants may be screened for criminal convictions in accordance with public law. Only those applicants interviewed will be notified of the results.