AP Accountant

About TESO Group

Founded in 2017 in New York, TESO Group is an Asian-inspired lifestyle retail company bringing premium Asian products and culture to the U.S. market. With brands including TESO LIFE, TESO X, and TESO Mini, we offer a curated mix of beauty, snacks, home goods, and trendy collectibles—delivering quality, value, and a unique shopping experience.

1.
Vendor Invoice Processing & AP Accounting

• Receive, review, and enter assigned vendor invoices in accordance with Company procedures, ensuring the accuracy of the vendor, invoice number, amount, legal entity, department/store, GL account, accounting period, and other required dimensions.
• Verify applicable purchase orders (POs), goods receipts/service completion, invoices, and approval documentation; perform 2-way and 3-way matching; and follow up on discrepancies, missing documentation, or incomplete approvals.
• Promptly identify duplicate invoices, incorrect amounts, credit memos, cut-off issues, or other unusual transactions and submit them to the Senior Accounts Payable Accountant for review.

2.
Payment Preparation & Follow-Up

• Prepare payment-due lists and supporting packages based on payment terms, AP aging, the payment calendar, and approval status.
• Verify payment amounts, vendors, legal entities, banking information, payment methods, and approval evidence to ensure payment documentation is complete and accurate before submitting it for review and approval.
• Follow up on rejected or returned payments, vendor refunds, duplicate payments, and other payment exceptions, and maintain timely updates on resolution status.

3.
Vendor Reconciliation & Daily Communication

• Complete vendor statement reconciliations as required by reconciling the AP ledger against vendor statements, invoices, credit memos, and payment records.
• Follow up on long-outstanding invoices, debit/credit balances, prepayments, vendor credits, and disputed items, and maintain a tracking log of outstanding discrepancies.
• Maintain timely communication with vendors and internal business departments to obtain invoices, statements, W-9 forms, payment information, and other required documentation. Escalate unresolved issues in a timely manner.

4.
AP Month-End Close, Accruals & Account Reconciliation

• Complete assigned AP month-end close activities in accordance with the closing calendar, including invoice cut-off, identification of unrecorded invoices, preparation of required accrual support, and month-end adjustment documentation.
• Complete reconciliations for AP, accrued liabilities, vendor deposits/prepaids, and other assigned accounts as required, ensuring consistency among the General Ledger (GL), subledger, and supporting schedules.
• Review unusual debit balances, long-outstanding items, and monthly account movements; prepare variance explanations; and complete necessary adjustments and clean-up based on review feedback.

5.
P2P Internal Controls & Documentation Management

• Strictly follow established requirements for Vendor Onboarding, PO/Invoice/Receiving Matching, Invoice Approval, Payment Approval, Vendor Bank Verification, Segregation of Duties (SoD), and other Procure-to-Pay (P2P) controls.
• Ensure invoices, payment records, and AP supporting documentation are complete, clear, traceable, and properly maintained and archived in accordance with Company requirements.
• When missing approvals, unusual vendor information, changes to banking information, or other control issues are identified, do not bypass established procedures. Promptly report such matters to the Senior Accounts Payable Accountant.

6.
Systems & Process Support

• Participate, as assigned, in Net Suite ERP and AP/payment-related system testing, Vendor Master cleanup, Open AP data validation, and system…