Accounts Payable Clerk Job Brimley Michigan USA,Accounting

Location 12140 WEST LAKESHORE DR,BRIMLEY, MI, ,United States
Employee Type Regular Full Time

Contact information

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Email recruitment

Description

POSITION SUMMARY:

To review, reconcile, and issue payments for the daily business transactions of BMIC, BMGA, and BMBH, as applicable.

ESSENTIAL FUNCTIONS:

1. Accounts Payable – Responsible for the processing and verification necessary to ensure accurate payment of all legitimate invoices on a timely basis by means of the following procedure:

a. Verifies invoices for quantity, unit price, extension, and discount.

b. Routes miscellaneous invoices to proper people for approval for payment.

c. Assigns dates for invoices to be paid.

d. Maintains a log of invoices vouchered by batch number and dollar amount, for upload to positive pay bank.

e. Issues checks upon special request or in accordance with schedule prepared by Accounting Management Team, CFO/Controller/Assistant Controller.

f. Maintains the file of paid invoices, where necessary.

g. Communicates with suppliers regarding errors or questions on invoices.

h. Coordinates the efforts of additional help required to meet above schedules.

i. Verifies month-end totals of Account Distribution, Cash Disbursements, and Open Items reports and coordinates closing to the general ledger.

2. Verifies all addresses and federal I.D. numbers of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable; verifies all state and local coding, checking project numbers and grant code numbers; reviews invoices and requisitions for satisfactory payment approval.

3. Reviews all vendor statements, reconciles to ledger to ensure all payments are made. If not received, call and request statements and forward to proper department for review and/or payment.

4. Reviews and process all travel reconciliations and advances for proper dollar amounts, coding and backup.

5. Takes phone calls and answers any questions from departments or vendors in regards to invoice payments.

6. Makes calls to vendors clarify and questionable invoice items, prices, or receiving signatures; calls department for proper information and/or data regarding invoice payments.

7. Performs other related tasks as may be assigned by the Supervisor.

8. Must attend any and all mandatory trainings offered through the Bay Mills Human Resources Training Department.

9. Reconciles all credit card statements for BMIC/BMBH/BMGA and follows up with missing or unallowable items.

Requirements

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit with occasional walking and standing. Occasionally the employee must bend, kneel, and pushing/pulling. The employee will be required to use their hands for repetitive action such as simple grasping.

POSITION REQUIREMENTS:

1. High school diploma or its equivalent, including courses in bookkeeping. Associates in Accounting or BA desired.

2. At least one year’s experience in bookkeeping, accounting, or secretarial assignments involving advanced record keeping (directly related business school or college courses may be substituted equally for up to six months)

3. Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

4. Knowledge in accounting software and general understanding of Accounts Payable.

6. Must have an excellent past work record.

7. To perform this position successfully, an individual must be able to satisfactorily perform each function listed under the essential functions and physical demands categories of this position description.

Summary

WORK SCHEDULE:

Full-time; 52 weeks per year. In addition to regular business hours, the person in this position must be flexible around the needs of the employer, which may include occasional evening and/or weekend hours or occasional travel for employer business.

DISCLAIMER:

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements. Bay Mills reserves the right to change, add, or reassign job duties or combine positions, or portions thereof, at any time. This job description is not an employment agreement or contract. This job description may be updated based on the needs of the employer.