Office Administrator

Office Administrator Accounting and Operations (Onsite Hancock, MI)

Compensation

$46,000 – $62,000 annually, depending on experience, demonstrated capability, and scope of responsibility.

Benefits

• Health insurance
• Dental and vision insurance – 100% paid by the company
• 401(k) with company match
• Paid Time Off (PTO)
• 7 paid holidays
• Stable, full-time employment

Role Summary

We’re a growing small business (typically 17–20 employees) looking for a dependable, high‑trust office administrator to support day‑to‑day accounting operations and help keep the business running smoothly.

This role owns the bookkeeping and administrative rhythm of the company—ensuring books are clean, deadlines are never surprises, and operational details don’t distract leadership or revenue‑producing team members.

The foundation of this role is maintaining clean, accurate books and dependable administrative operations. All other responsibilities build on that foundation.

The bookkeeping workload is steady and typically requires about 20 hours per week
. This is intentionally a full‑time role
, with remaining time used to support the team, improve simple systems, coordinate logistics, and remove friction from daily work.

This role is well‑suited for a capable professional who values stability, takes pride in doing good work, and wants to be trusted with real responsibility.

Why This Role Exists

This role exists to create stability, clarity, and momentum across the company
.

By owning the accounting and administrative foundation, you ensure that work moves smoothly, deadlines are handled proactively, and details are not missed. Your work enables better decision‑making, reduces friction, and helps the entire team operate with confidence.

This role plays a key part in how effectively the business runs day to day. When it’s done well, everyone benefits—projects move faster, communication improves, and the team can focus on doing their best work.

Who This Role Is For

This role is well‑suited for someone who:

• Takes pride in doing things well and finishing what they start
• Is dependable, organized, and calm under pressure
• Is comfortable taking ownership without needing detailed step‑by‑step instructions
• Notices what needs to be done and takes initiative to help
• Enjoys supporting others and being trusted to “handle it”
• Brings positive, professional energy to their work

This is not a purely reactive admin role. It’s a support‑focused role with real responsibility, trust, and room to grow.

How This Role Supports the Team

• Ensures employees are paid accurately and on time, and that benefits and payroll details are handled smoothly
• Keeps accounting, administrative, and compliance details organized so deadlines are never surprises
• Supports revenue‑producing roles by taking ownership of coordination, follow‑ups, and logistics that would otherwise pull them away from their core work
• Serves as a reliable point of contact for day‑to‑day administrative and operational questions
• Helps leadership and team members stay focused by proactively handling details and resolving issues before they become disruptions

Key Responsibilities

• Review and code transactions
• Ensure receipt compliance
• Manage AP intake, scheduling, and payment
• Handle AR follow‑up and past‑due reminders
• Complete monthly bank and credit card reconciliations
• Support clean month‑end close and CPA requests

• Support payroll processing and related entries
• Coordinate 401(k) contributions
• Assist with quarterly and annual tax preparation needs
• Maintain a clear calendar of financial and compliance deadlines

• Manage mail, deposits, and check handling
• Maintain organized digital and physical records
• Support onboarding logistics and benefits administration as needed
• Manage office and supply needs

• Help coordinate travel, meetings, and conferences
• Assist with events and conventions using checklists and early planning
• Communicate with vendors, employees, and external partners
• Track action items and follow‑ups to completion
• Build simple systems, checklists, or documentation to reduce recurring issues
• Support special projects for…