Office Coordinator

Position: Advancement Office Coordinator
Location: Lake Leelanau

Position:
Advancement Office Coordinator

Saint Mary of the Assumption of Lake Leelanau

Employment type:

Part-time

Location:

Lake Leelanau, MI

St. Mary School in Lake Leelanau is seeking a positive, organized, and mission-driven individual to serve as a part-time Advancement Office Coordinator. This position supports the Advancement Director and helps maintain a welcoming, professional, and faith-filled office environment while assisting with donor relations, enrollment efforts, communications, fundraising support, and general office operations.

This is a confidential position requiring professionalism, attention to detail, and a heart for serving our school community.

Responsibilities
Donations & Database Management

• Prepare miscellaneous reports for the Advancement Office
• Maintain strict confidentiality regarding donor information and contribution amounts
• Update Bloomerang database and alumni outreach records

Enrollment Support

• Respond to questions from prospective families in person, by phone, and by email
• Schedule and provide school tours for interested families
• Help create a warm and welcoming first impression for prospective families

General Office Duties

• Help maintain a clean, organized, and professional office environment
• File miscellaneous office documents
• Greet and assist visitors and callers with warmth and professionalism

Communications & Fundraising Support

• Proofread newsletters and communications
• Support fundraising activities through invoicing
• Attend fundraising/community events (calendar for year varies, typically 5-8 events)

Qualifications

• Strong organizational and communication skills
• Attention to detail and ability to maintain confidentiality
• Friendly and professional demeanor
• Ability to work collaboratively in a team environment
• Basic computer and office software proficiency
• Experience with databases or donor management systems is helpful but not required

Schedule

• Part-time

About St. Mary School
St. Mary School is a faith-filled Catholic school community dedicated to academic excellence, service, and spiritual growth. We are grateful for team members who support our mission and help strengthen the connection between our school, parish, alumni, and community.

To apply , please submit a cover letter and resume.