Receptionist, Administrative​/Clerical

About fairlife

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich dairy products to nourish consumers. With over $3B in annual retail sales, fairlife’s portfolio includes lactose‑free, real dairy products such as fairlife® ultra-filtered milk
, Core Power® High Protein Shakes
, and the fairlife® nutrition plan™.

The Receptionist will play a key role in ensuring the smooth and efficient operation of the workplace by providing comprehensive administrative support and delivering professional service to team members, visitors, and stakeholders.

• Serve as a visible and trusted front‑office presence, greeting employees and visitors and acting as a knowledgeable point of contact for office‑wide needs.
• Independently manage internal office communications, including meeting invitations, and scheduling alignment across stakeholders.
• Plan and coordinate visit agendas for leadership, interns, and other guests, ensuring a high‑quality, organized, and professional on‑site experience.
• Partner with HR to assist with interviews as needed, including scheduling logistics, room readiness, and candidate support.
• Lead engaging office tours for visitors and new hires, reinforcing a positive first impression and strong onboarding experience.
• Support the planning and execution of company, employee, and community events, ensuring smooth logistics and attention to detail.
• Take full ownership of inventory management, proactively monitoring and restocking office supplies and shared amenities to prevent shortages.
• Oversee the general upkeep and presentation of common areas, including kitchens, lobby coffee stations, mail/supply rooms, and conference rooms.
• Act as the primary liaison for vendors and service providers while managing mail, shipping, and meeting‑related food and beverage coordination.
• Exercise good judgment and discretion when handling sensitive or confidential employee and HR matters.

• High School Diploma or equivalent required.
• 2+ years of experience in an administrative, office support, or receptionist role.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leaders, vendors, and visitors.
• Demonstrated ability to manage multiple priorities, schedules, and deadlines with minimal supervision.
• Proven capability to remain calm, professional, and solution‑oriented in high‑pressure or high‑traffic environments.
• High attention to detail for data entry, document handling, and calendar management.
• Proficiency in Microsoft Office and Outlook.
• Proactive mindset with the ability to suggest and implement process improvements.
• Flexible and adaptable to changing priorities.
• Willingness to occasionally work early mornings and evenings as business needs require.

• 8 hours sitting/standing/walking.
• Ability to lift up to 30 lbs.
• Limited exposure to physical risk.

• Notify leadership of any repairs or adjustments that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color‑coded container policy while in the Production Areas.
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

• Comprehensive medical, dental, and vision coverage effective day one.
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance).
• Paid Time Off to recharge and support work‑life balance.
• Paid parental leave & adoption…