Office Manager

Job Title:

Office Manager
Holy Childhood of Jesus of Harbor Springs

Employment type:

Full Time

Location:

Harbor Springs, MI

The Parish Office Manager provides leadership and oversight of the day‑to‑day administrative operations of the parish office and serves as a key support to the Pastor in ensuring the efficient, professional, and effective functioning of parish operations. This role relieves the Pastor of administrative and operational responsibilities by managing the parish office, supervising staff, and ensuring that parish systems, processes, and services are carried out in a consistent and organized manner.

The Parish Office Manager is responsible for managing workflow, supervising office personnel, overseeing routine financial processes, coordinating parish operations, and supporting parish ministries and leadership. This position assumes a number of day‑to‑day operational and administrative responsibilities, including office supervision, routine bookkeeping execution, payroll preparation support, accounts payable and receivable oversight, offertory and deposit processing, personnel and compliance file administration, vendor coordination, office workflow management, support for the Parish Life Coordinator, and on‑site implementation of routine parish communications and parish life activities.

• Manage the parish office, ensuring efficient daily operations, consistent service to parishioners, visitors, and staff, and a professional office environment that reflects the mission of the parish.
• Supervise and direct the work of the Administrative Assistant and Maintenance Coordinator, including assigning work, setting priorities, monitoring progress, reviewing performance, and ensuring accountability for assigned responsibilities.
• Establish, implement, and maintain office procedures, workflow processes, and service standards to support effective parish operations and consistent follow‑through.
• Manage office scheduling, staff coverage, and coordination of daily responsibilities to ensure continuity of operations and responsiveness to parish needs.
• Provide support to the Pastor by relieving administrative and operational burdens and ensuring follow‑through on parish priorities, office matters, and operational decisions.
• Oversee routine financial operations including accounts payable, accounts receivable, offertory processing, deposits, and payroll preparation support, ensuring accuracy, timeliness, and compliance with parish and diocesan practices.
• Review routine financial records, supporting documentation, and administrative finance processes to ensure proper handling, documentation, and submission of transactions.
• Work collaboratively with the Parish Consultant to support financial reporting, internal controls, audit readiness, and compliance with diocesan financial standards and procedures.
• Maintain and oversee organized financial and administrative records and filing systems in accordance with parish policy, diocesan requirements, and approved document retention practices.
• Maintain personnel files, employment records, time and attendance support documentation, and compliance records including background checks, safe environment documentation, training records, and other required personnel documentation.
• Support hiring onboarding coordination and other administrative human resource processes in collaboration with the Pastor and Business Manager.
• Coordinate vendor relationships, service providers, supply purchasing, and routine operational needs of the parish office and parish facilities, ensuring timely follow‑through and communication.
• Oversee office systems, equipment, supplies, and general administrative functions to ensure an organized, well‑maintained, and properly supplied work environment.
• Provide practical operational support to the Parish Life Coordinator including scheduling, room reservations, event logistics, registrations, hospitality coordination, volunteer coordination, supply preparation, and parish activity preparation.
• Assist the Administrative Assistant with bulletin preparation and related communication support as needed, while primary responsibility for…