Administrative Assistant, Jewish

ADMINISTRATIVE ASSISTANT, JEWISH LIFE

The Administrative Assistant, Jewish Life role provides comprehensive administrative support and coordination with the highest level of professionalism, confidentiality, and discretion for the Program Director, Jewish Life, and to the broader Jewish Life program team, as needed. This position also plays a key role in ensuring smooth execution of programmatic convenings and meetings, maintaining organized systems, and supporting team priorities.

Reporting into the Program Director, Jewish Life, this role actively builds internal and external relationships that are crucial to the success of the Foundation and is a valuable contributor to the Jewish Life program team and the broader administrative team. The role thrives in a collaborative environment and positively contributes to the organizational culture.

• Meticulous calendar management, including planning and scheduling internal/external meetings and teleconferences, prioritizing meeting requests, and acting as a gatekeeper for the Program Director, Jewish Life.
• Provide day-to-day administrative support for the Program Director, Jewish Life, including returning phone calls and/or messages, photocopying, preparing documents, and maintaining organized physical and digital filing systems aligned with institutional processes and tools.
• Prepare, complete, and submit Concur expense reports for the Program Director, Jewish Life.
• Coordinate all business travel arrangements and compile documents for travel-related meetings, as requested.
• Schedule and coordinate internal meetings, including drafting emails, agendas, and meeting notes.
• Assist with Jewish Life program team special projects and contribute to large-scale organizational priorities, as needed.
• Ensure consistent use of administrative systems and tools across the team, stay current on training and updates for platforms such as Salesforce, guest management systems, and internal collaboration tools.

• Support the planning and execution of Jewish Life community engagement events, conferences, and gatherings.
• Oversee guest communications, including timely delivery of agendas, location access details, and logistics, while ensuring accurate setup in the online guest management system.
• Ensure that all materials align with established Foundation guidelines and standards to ensure a consistent look and feel across events.

• Accurately input, update, and maintain records in the Foundation’s Salesforce CRM system for the Jewish Life program team portfolio.
• Follow established data entry standards and naming conventions.
• Report data quality issues or inconsistencies to the appropriate data governance lead or designated internal contact.
• Use Salesforce dashboards and reports to track progress or performance.

• Actively participates in Administrative Team weekly meetings to review the Foundation’s meeting calendars.
• Collaborate with administrative staff to ensure consistent practices and coverage across departments.
• Provide a detailed meeting support form to Office Management for internal meeting needs.
• Provide support and back-up to the Executive Assistant, Southeast Michigan, as needed.

• Minimum of 2 years of relevant administrative experience in a professional setting required, preferably in a non‑profit organization.
• High levels of proficiency in Microsoft Office programs including Word, Excel, PowerPoint, and Outlook required.
• Bachelor’s degree is strongly preferred.
• Experience with Salesforce or other CRM systems is preferred.
• Experience supporting senior staff is preferred.
• Experience working with the Jewish community is preferred.

• Strong interest and passion for the Foundation’s mission and honoring Mr. Davidson’s memory, and strong alignment with our organizational values.
• Technologically savvy with an understanding of how to leverage systems and technology tools to be productive and effective. Must be Zoom proficient.
• Strong work ethic and must possess the highest level of service, response, and professionalism.
• Pro…