Administrative Executive Assistant to Superintendent of Schools Job Lakeview Michigan USA,Administrative/Clerical

Location: Lakeview

Position Title: Administrative Executive Assistant to Superintendent of Schools

Department: Central Office

Reports To: Superintendent of Schools

Lakeview School District is dedicated to organizational excellence and supports and encourages the development and implementation of multicultural perspectives across all areas of the organization, the celebration of diversity, and the assets that diversity brings to our organization.

Summary

The Executive Assistant to the Superintendent of Schools is responsible for assisting the Superintendent in performing his or her duties. Confidentiality and professionalism in working with community members and staff are critical. The Executive Assistant to the Superintendent of Schools must treat all job‑related issues and experiences with the utmost respect for privacy, discretion, and confidentiality.

Minimum

Required Qualifications

Bachelor’s Degree preferred;
Associate's Degree Required.
One (1) year of work experience dealing with the public.
Demonstrated experience working successfully with a diverse population.
Ability to manage multiple priorities with a high level of accuracy and attention to detail.
Proficient use of computers, including knowledge and use of Microsoft Office products, student data systems, and Google applications.
Ability to assume responsibility, work independently, and perform effectively while managing multiple priorities and deadlines.

Qualifications

Associate’s degree required.

The following experiences in the role of Executive Assistant are preferred:

Experience in a fast‑paced school district within an executive office
Proven ability to manage multiple tasks, prioritize competing demands, and consistently meet deadlines.
Demonstrated success in organizing office operations and improving efficiency and productivity.
Exceptional interpersonal and communication skills, with the ability to interact clearly, tactfully, respectfully, and courteously with staff, students, families, Board members, and community stakeholders.

Must possess excellent written and verbal communication skills.

Ability to communicate effectively with students, parents, district staff, and community members.

Self‑directed and have the ability to work independently to efficiently produce complex projects to meet established deadlines.

Ability to organize and coordinate activities as they relate to internal and external projects.

Ability to interpret and translate facts and information, explain issues, and advise individuals of alternatives on appropriate courses of action.

Ability to maintain confidentiality during and in regard to all personnel issues.

Responsibilities and Duties

Provide administrative support to the Superintendent and the Board of Education.
Prepare all materials for the Board, including materials for regular and special meetings, committee meetings, and closed hearings. Attend all Board of Education meetings and serve as the recording secretary.
Maintain Board Book as it relates to Board agendas.
Support the Superintendent by ensuring an organized, high‑functioning executive office.
Support the Superintendent within the community.
Support the successful implementation of District goals and initiatives.
Work with the Superintendent to communicate effectively.
Coordinate multiple schedules and priorities to ensure time‑sensitive tasks are completed, and all timelines and deadlines are met.
Ability to effectively manage and prioritize multiple responsibilities while performing duties in compliance with all District requirements and Board policies.
Coordinate activities, events, and maintain a confidential calendar for the Superintendent.
Communicate clearly and concisely, both orally and in writing
Handle conference registration and travel arrangements for the Superintendent and Board of Education members.
Process purchase orders, service requests, and related administrative transactions for the Superintendent’s Office, ensuring timely and accurate completion of all requests.
Coordinate meetings for the Superintendent, including the reservation of facilities, preparation of materials, and arrangement of food when desired
Regular, dependable attendance is a critical performance…