Administrative Assistant

Location: Buchanan

Buchanan Community Schools is welcoming applicants for an Administrative Assistant at Moccasin Elementary. The district is seeking qualified applicants to serve as the administrative assistant to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping, student distribution and building use permits.

General Duties and Responsibilities:

• Serves as a confidential assistant to the principal
• Maintains general office safety and order
• Prepares purchase orders and maintains up-to-date information notebook. Corrects and maintains budget records in cooperation with Business Office using monthly budget printouts
• Answers routine telephone inquiries and forwards messages in a timely manner, routes calls as needed
• Maintains school records and files for building, principal and related requirements
• Distributes mail
• Greets visitors with a welcoming demeanor
• Types, prepares, distributes, files records/reports, newsletters, handbooks, correspondence, mailings etc. related to school functions and principal needs
• Orientates substitute teachers
• Processes attendance/conference forms for the building staff
• Takes/transcribes notes for correspondence
• Provides appropriate first aid needs
• Administers medication according to policy and regulations
• Schedules use of building
• Attends Open House and other functions as requested
• Orders, processes, and maintains office materials and equipment
• Operates standard office equipment. (Fax, email, modems, computers, district adopted office software, copy machines.)
• Takes annual inventory
• Takes inservice training as stipulated by contract
• Maintains regular, reliable and punctual attendance
• The employee shall remain free of any alcohol or nonprescribed controlled substances in the workplace throughout their employment in the District

Qualification Requirements: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent; two years previous office experience preferred
• Language Skills: read and interpret documents such as policies, regulations, and articles; write reports and correspondence; speak effectively before groups of parents, students, staff and stakeholders; ability to work with At-Risk students; and listen and respond to inquiries
• Mathematical Skills: calculate figures and amounts; and apply math concepts to practical situations
• Reasoning Skills: solve practical problems and deal with a variety of concrete variables; use logic and reasoning to interpret instructions whether written, oral, diagram, or schedule form
• Other Skills: speed typing, technologically literate using Chromebook computers and Google applications; able to communicate clearly and concisely both orally and in writing, able to effectively take direction, as well as, work independently and as a member of a team; ability to handle complex and stressful issues or situations with sound judgment, common sense, and a calm demeanor; punctual and rarely absent work habits;
  
  ability to perform duties with awareness of all district requirements and Board of Education policies, experience working with young children, especially those with special needs/behavioral issues, patience, a nurturing demeanor, and enjoys working with children

Physical Demands: the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear; required to bend at the neck more than the average person; must have the ability to lift up to 40 lbs and push up to 90 lbs. The employee is directly responsible for safety, well-being, or the work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.
  
  The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

Work Environment: the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• The noise level in the work environment is typically minimal but can be moderate to loud. Duties are performed indoors and occasionally outdoors. The employee is required to meet deadlines with severe time constraints, interact with stakeholders, and…