Secretary - HS Front Office Secretary

Secretary - HS Front Office Secretary

LOCATION:

Hamilton High School

REPORTS TO:

Building Principal

FLSA Status:
Nonexempt

START DATE:

August 3, 2026

SCHEDULE:

Full-Time, School-Year

SALARY:
According to Building Secretary Pay Schedule ($18.50/hour Base)

BENEFITS:

Health insurance (single-subscriber)

Life Insurance

Long-Term Disability

Cash-in-lieu option

Paid time off (holidays, personal, and sick)

JOB SUMMARY:

The High School Front Office Secretary provides confidential administrative and clerical support to the high school administrative team while serving as a primary point of contact for students, parents, staff, and visitors. This position supports daily school operations through attendance management, student records maintenance, communication coordination, and office organization to ensure efficient, professional, and student-centered front office services.

The High School Front Office Secretary plays an essential role in fostering a welcoming and organized school environment while maintaining confidentiality and compliance with district procedures, Board policy, and applicable student privacy laws.

ESSENTIAL FUNCTIONS:

Essential functions are the core responsibilities required to successfully perform this role. These duties support efficient school operations, effective communication, and accurate student recordkeeping while promoting positive interactions with students, families, staff, and community members. The High School Front Office Secretary is also responsible for other duties as assigned by the Building Principal or designee to meet the evolving needs of the district.

Front Office Operations and Customer Service

• Serve as the first point of contact for students, parents, staff, and visitors entering the high school office.
• Maintain a welcoming, professional, and student-focused office environment.
• Answer and direct incoming phone calls, emails, and other communications in a timely and professional manner.
• Provide assistance and information regarding school procedures, attendance, schedules, and general inquiries.
• Receive, sort, and distribute mail, deliveries, and office correspondence.

Attendance and Student Records

• Assist with daily attendance procedures, including monitoring attendance records, documenting absences, and communicating with families regarding attendance concerns.
• Support student and pupil accounting functions in compliance with district and state requirements.
• Maintain accurate student records, transcripts, files, and documentation for current and former students.
• Process student enrollment, withdrawal, and records requests as assigned.
• Ensure confidentiality and security of student records in accordance with FERPA, Board policy, and district expectations.

Administrative and Clerical Support

• Provide clerical and organizational support to building administrators and student services staff.
• Prepare correspondence, reports, spreadsheets, forms, and other documents using district technology systems.
• Maintain office calendars, schedules, appointments, and meeting coordination as assigned.
• Assist with data entry, record maintenance, filing systems, and document organization.
• Operate standard office equipment and technology systems effectively and efficiently.

Communication and Collaboration

• Maintain positive working relationships with students, staff, parents, and community members.
• Communicate professionally and effectively both verbally and in writing.
• Collaborate with counselors, teachers, administrators, and district staff to support student and school needs.
• Support parent and community engagement through responsive communication and customer service.

Professional Responsibilities

• Maintain confidentiality regarding students, families, personnel matters, and district operations.
• Demonstrate professionalism, dependability, flexibility, and strong organizational skills.
• Participate in district training, meetings, and professional development activities as assigned.
• Adhere to district policies, administrative guidelines, and applicable collective bargaining agreements.
• Perform other duties as assigned by the Building Principal or district administration.

KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge

• Knowledge of general office procedures, practices, and equipment operation.
• Knowledge of student attendance procedures and pupil accounting practices preferred.
• Knowledge of Microsoft Office Suite, Google Workspace, and other office productivity software.
• Knowledge of student information systems and database management systems (Power School preferred).
• Knowledge of proper grammar, spelling, punctuation, and professional business communication practices.
• Knowledge of records management, filing systems, and data entry…