Administrative Assistant III - Christmas

Administrative Assistant III
- Christmas

The Administrative Assistant III, under the direction of the General Manager
- Christmas, is responsible for performing necessary office duties in the administration office, including maintenance of records, research, compiling reports and projects as assigned. The position is responsible for providing attentive, cheerful, courteous, professional customer service to all customers, internal and external, striving to always exceed their expectations.

Essential functions include coordinating mandatory training between the Human Resources training department and Departmental Managers, acting as the initial point of contact for Human Resources, Gaming Commission, Purchasing, Accounting, Uniforms and Insurance, maintaining files on items such as team member information files, purchase orders, requisition forms, invoices, daily call-in logs and pit reports, composing and editing memos, letters, and reports, attending meetings and taking meeting minutes, assisting management with the coordination and follow up of various projects, processing ingoing and outgoing mail and interoffice mail and answering phone calls.

Additional responsibilities include ordering supplies, organizing employee relations projects as assigned, and all other job-related duties as assigned.

Contacts include immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, executives, Board of Directors, customers and outside vendors/service providers.

Physical requirements include sedentary work with primarily sitting and lifting of maximum of 10 pounds. Physical factors include constant sitting, manual handling, use of hearing, typing; frequent standing, walking, use of near/midrange/far vision; occasional use of depth perception, and bending. Working conditions include constant exposure to noise and air quality. Potential hazards include constant computer use and equipment use.

Requirements include a high school diploma or equivalent, minimum of 3 years of comparable experience performing responsible general administrative work, ability to handle stress and meet deadlines, ability to maintain confidentiality, undergoing a criminal background investigation done under the rules of the National Indian Gaming Commission, working knowledge and ability to use word processing and spreadsheet and data base software, experience working with email communication software, accounting, player tracking and timekeeping software preferred, excellent organizational skills and ability to compile and maintain complex, extensive recordkeeping systems archiving and reference materials preferred, proper telephone etiquette and typing skills preferred, ability to work with minimal to no supervision, strong interpersonal communication skills and ability to maintain effective team member work relationships, flexibility and availability to work various shifts, including nights, weekends and holidays, ability to follow verbal and written directions, interpreting rules and office procedures, performing functions in accordance with existing policies and procedures, native American preferred.