Executive Assistant IV

Executive Assistant IV Job Summary

Location:

Onsite, New Hudson, MI | Contract

As an Executive Assistant IV, you will directly support senior leadership, including the Defense Vice President, Robotics Executive Director, and the Combat Vehicle Engineering (CVE) team. You will serve as a central coordination point, ensuring seamless communication and operations across technical and business support teams in a fast‑paced, mission‑driven environment. This role demands high‑level professionalism, confidentiality, and a proactive approach to managing multiple priorities.

• Google Workspace
• Microsoft Office Suite
• Project/task management tools
• Compliance familiarity (ITAR, CMMC)
• Organizational systems

• Provide high-level administrative support to senior executives, including calendar, travel, and meeting management
• Prepare, edit, and organize executive correspondence, reports, and presentations
• Track deadlines, priorities, and follow-up actions for senior leaders
• Act as liaison among executives, engineering teams, and external/internal stakeholders
• Support logistics for technical reviews, board meetings, and government engagements
• Oversee daily office operations, vendor management, and facility needs
• Coordinate onboarding for new hires and maintain workspace readiness
• Ensure compliance in document management and handle confidential information with discretion
• Assist in HR and finance tasks such as expense reports and timesheet coordination
• Organize and maintain structured filing of technical and sensitive materials

• Key strengths:
  Extensive support to executive leadership and technical teams, especially in defense and engineering environments
• Competitive advantage:
  Central role bridging business and technical operations, exposure to high-level decision makers, and involvement in mission-critical projects
• Preferred but not mandatory:
  Experience with ITAR, CMMC, and defense contracting environments, strong document management

• Attractive role for candidates seeking direct exposure to executive leadership and high-impact projects
• Opportunity to build relationships across diverse teams and gain experience in defense and engineering sectors
• Fast-paced, dynamic work environment with a focus on professional development and operational excellence
• Competitive advantage:
  Central involvement in business operations, autonomy, and the ability to influence process improvements

This position is best suited for candidates with strong organizational skills, high discretion, and the ambition to drive operational efficiency at an executive level.