Maintenance Division Administrative Support

Maintenance Division Administrative Support

Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management.

• Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management.
• Assisting with time tracking and job costing functions.
• Granum (Previously LMN) Invoicing of Maintenance Division jobs.
• Estimated vs Actual Daily Tracking on progress of jobs worked on that day.
• Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations.
• Maintain accurate and up-to-date records of maintenance activities and personnel.
• Coordinate communication between field crews, clients, and management.
• Support the preparation of reports and presentations as needed.

• Competitive compensation and benefits.
• A supportive team environment valuing communication and collaboration.
• Opportunities for professional growth within a reputable company.