Sales Administration Assistant

Brief Description

Are you highly organized, detail-oriented, and energized by keeping a team running smoothly? Agro Liquid is looking for a Sales Administration Assistant to provide dependable administrative support to our Sales Operations team. In this role, you will help manage key communication, meeting and event logistics, invoice and document workflows, CRM contact updates, and recurring sales support processes. This is a great opportunity for someone who enjoys variety, takes pride in accuracy, and wants to be a trusted support partner for a fast‑moving Sales team.

• Sales Operations Administration
  • Own daily management of the  inbox, including triage, routing, response coordination, escalation, follow‑up tracking, and closure documentation.
  • Maintain Sales Operations calendars, recurring task lists, distribution schedules, and administrative tracking tools to ensure routine work is completed on time.
  • Own communication distribution, including preparing, validating, sending, and archiving communications and related documents.
  • Maintain organized electronic files, records, and process documentation for Sales Operations administrative workflows.
• Meeting, Training, Event, and Travel Logistics
  • Own logistics for assigned Sales meetings, regional meetings, Sales training sessions, and Sales‑involved Marketing events, including scheduling, room/virtual setup, attendee tracking, supplies, materials, and post‑meeting documentation.
  • Coordinate administrative components of incentive trip execution, including communications lists, attendee documentation, logistics trackers, materials, and records under the Specialist’s operational direction.
  • Prepare and distribute meeting materials, reminders, agendas, notes, and follow‑up trackers according to established timelines.
  • Maintain readiness checklists and post‑event records so recurring events improve over time.
• Invoice, Check Request, and Document Workflow Processing
  • Own Sales team invoice coding, Doc Link check request entry, routing, documentation, and follow‑up within established approval guidelines.
  • Coordinate PNC documentation, coding support, monthly review preparation, and exception follow‑up for the Sales team.
  • Track status of submitted invoices, check requests, and related approvals; resolve routine issues and elevate exceptions promptly.
  • Maintain accurate records to support budget tracking, audit readiness, and timely payment processing.
• CRM Contact Data and Sales Support Records
  • Own assigned CRM contact updates, data cleanup tasks, duplicate review, and routine data hygiene activities based on process standards set by the Lead and Specialist.
  • Maintain contact lists, Sales team rosters, distribution lists, meeting attendee lists, and event‑related records.
  • Run routine CRM/contact reports as assigned, verify completeness, and flag data gaps or inconsistencies for correction.
  • Support Sales team access to accurate administrative records, templates, links, and recurring resources.
• Communication and Process Execution
  • Prepare routine Sales Operations communications using approved templates, distribution lists, and timing expectations.
  • Own completion of assigned recurring process steps and communicate status, risks, or blockers without requiring repeated prompting.
  • Identify recurring administrative issues and recommend simple process improvements to the Specialist and Lead.
  • Provide dependable operational support to Sales Operations by owning assigned work through completion, not only by assisting others.
• Follow all safety policies, procedures, and protocols at all times.
• Responsible for maintaining a clean and safe working environment.
• Special projects and miscellaneous duties as deemed necessary.

• Compensation that accurately captures the skills, experience and goals of the candidate.
• Bonus opportunities.
• Health, Dental, Vision, Prescription, Flexible Spending.
• 401(k) retirement plan with employer contribution.
• Paid time off / holidays.
• Tuition Program to support continued learning.
• Training and Development.
• Incentive trip to Hawaii.

• Associate's degree in business administration or related field or equivalent experience.
• Excellent…