Executive Administrative Assistant Job White Cloud Michigan USA,Administrative/Clerical

Location: White Cloud

The Newaygo County Administration Office is seeking a professional to fill the Executive Administrative Assistant position. The selected candidate provides high-level administrative support to seven members of the Board of Commissioners, the County Administrator, and the Deputy County Administrator by managing calendars, coordinating meetings, providing effective communication, and managing daily logistics to ensure meetings and schedules run smoothly. Another major role of the Executive Administrative Assistant’s position is processing and coordinating responses for Freedom of Information Act Requests (FOIA).

The Administration Office has a strong, cohesive team of ten individuals who are service-oriented and are dedicated to helping the team efficiently operate the organization. Insomuch, the ideal candidate will bring excellent professional, organizational, and communication skills and a strong work ethic to this position.

This position opens the door to learning about County government, assisting the public with their needs. If you are seeking to make a difference within our community, you are encouraged to apply. Newaygo County is a great place to work and grow, providing a generous fringe benefit package, which includes an employer-sponsored retirement plan and health insurance with no payroll deduction.

Responsibilities

Provides confidential administrative support to the County Administrator, Deputy Administrator and Board of Commissioners. Duties include, but are not limited to, preparing correspondence, conducting research projects, coordinating events, and maintaining files/documents. Serves as point of contact for each and may respond to public inquiries on their behalf.

Responsible for the preparation of agendas for various Board of Commissioner committee meetings based on correspondence received, issues/projects in progress, and Board directives. Coordinates with County staff and departments to collect pertinent information necessary to assemble meeting packets. Ensure meeting packets are distributed to commissioners, elected officials, department heads, and other various stakeholders. Responsible for creating a media acceptable version of meeting packets.

Processes Freedom of Information Act (FOIA) requests in accordance with State law. Coordinates all aspects of compiling and researching requested information, prepares the County’s response, and corresponds with the requested party.

Maintains appointment schedules for the County Administrator, Deputy Administrator, and Commissioners. Assists with travel arrangements such as making reservations, scheduling County vehicles, and completing reimbursement travel vouchers.

Maintains oversight of contractual agreements entered into by the Board of Commissioners or the County Administrator. Using a systematic approach, ensures contracts are up-to-date and effectively managed throughout the term of each agreement.

Responsible for updating and maintaining content on the pages of the County’s website that Administration and the Board of Commissioners are responsible for, which includes editing and updating to ensure accuracy, consistency and relevancy. Monitor website performance and user experience, proactively identifying and correcting outdated information, broken links, or formatting issues.

Assist with Medical Examiner case oversight and coordinates the annual Child Death Review meetings.

Performs other duties as assigned by the County Administrator.

Education

High school graduation or equivalent is required. Associate’s degree is preferred.

Experience

Two years of progressively more responsible experience serving in an administrative support role.

Other Required Skills

Highly organized with exceptional attention to detail and the ability to maintain accuracy in a fast-paced environment.
Strong problem-solving skills with the ability to remain composed and organized when handling frequent interruptions or urgent requests.
Proven ability to prioritize workload independently and adjust priorities as circumstances change.
Demonstrated ability to effectively manage multiple priorities, deadlines, and interruptions while maintaining a high level of professionalism.
Working Knowledge of the structure of Michigan state and local governments.

Cover Letter, Resume, and References

Please submit a cover letter, resume, and three (3) professional references.

Background Check

All offers of employment are contingent upon passing a background check and drug screening, which includes marijuana.

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