Office Assistant

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs.

Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

Michigan Technological University is seeking an Office Assistant for our Keweenaw Research Center department. They will provide day-to-day administrative support for a secure facility environment, ensuring the proper handling, maintenance, and protection of confidential information, personnel records, and facility documentation in accordance with University, contractual, and applicable regulatory requirements. Serve as the primary point of contact for visitors and incoming communications, upholding restricted access protocols and delivering exemplary customer service.

• Provide administrative support of facility procedures that:
• Maintain records in accordance with applicable requirements
• Maintain confidential documentation and records for faculty and staff as well as personnel folders and logs
• Maintain personnel applications, travel requests
• Assist personnel with all Purchase/Requisition orders, set up blanket orders and all follow up processes
• Monitor secure department information, including its receipt, storage, and transmission
• Receive and route packages as well as prepare and receive shipping
• Report monthly billing according to University and contractual procedures
• Serve as the primary point of contact for visitors and uphold restricted access requirements while displaying exemplary customer service
• Administer and secure department petty cash
• Provide guidance and assistance to personnel regarding facility procedures
• Provide support to receive and screen incoming phone calls and emails.
• Maintain office equipment and office supply inventory as needed.
• As assigned, support facility hiring processes to include but not limited to;
• Support employees in filing appropriate paperwork
• Collecting applications, and arranging interviews for Temporary Positions
• Employment forms, EPAF creation and support
• As assigned, provide administrative support for department payroll
• As assigned, provide administrative support for departmental functions and meetings, retreats, receptions, etc.
• Maintain overall office appearance & MI and federal labor law posters.
• Responsible for opening and closing the main department office daily at the secure location.
• Support and perform other duties as assigned by the supervisor.
• Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired

• 1 year office/clerical experience

• Experience serving in an industrial security environment.
• Relative experience working in a higher education environment.
• Experience working with all levels of staff

• US citizenship and able to acquire a US DOD government security clearance
• Excellent interpersonal, customer service, oral/written communication skills.
• Experience using personal computers and basic software packages including advanced features of word processing,…