Office Assistant

Location: Ada

Description We are looking for a dependable Office Assistant to support a collaborative public-sector office in Ada, Michigan on a Contract basis. This position is well suited to someone who responds quickly, handles shifting priorities with a calm approach, and takes pride in completing administrative work accurately and efficiently. The role focuses primarily on front-office and clerical support, with some exposure to payment handling and basic finance-related tasks as needs grow.

Responsibilities:

- Welcome visitors at the front counter, respond to general questions, and connect community members with the appropriate department staff.

- Provide day-to-day administrative support by preparing, editing, proofreading, and formatting documents with accuracy and attention to detail.

- Monitor calendars, email, and office communications to help keep daily operations organized and responsive.

- Step in to assist teammates across the office when coverage is needed, helping maintain service levels during absences or busy periods.

- Handle intake activities and ensure visitors are directed promptly so other staff can remain focused on core responsibilities.

- Support basic payment-related duties as assigned, which may include accepting transactions, organizing batches, and assisting with routine bookkeeping tasks.

- Use office systems and software such as Outlook, Word, Excel, CRM tools, and municipal or accounting platforms to complete assigned work efficiently.

- Remain composed during busy or challenging situations, helping move issues to the right person even when not directly resolving the matter.

- Contribute to a flexible, team-oriented environment where shared support and proactive follow-through are essential. Requirements - Previous experience in office administration, front desk support, clerical work, or a similar customer-facing administrative role.

- Strong responsiveness and follow-through, with the ability to complete assigned tasks promptly and thoroughly.

- Clear communication skills and a detail-focused, approachable manner when assisting visitors and coworkers.

- Basic proficiency with Microsoft Outlook, Word, and Excel, along with general comfort learning new computer systems.

- Ability to proofread documents carefully and produce well-written materials with minimal oversight.

- Exposure to payment processing, bookkeeping, billing functions, or light accounting work is helpful.

- Flexible, dependable, and comfortable working in a collaborative setting where priorities may shift throughout the day.

- Ability to stay calm under pressure and manage multiple requests while maintaining accuracy and a courteous approach. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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