Operations Coordinator

Ensured Consideration Date:
August 31, 2026

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60countries around the world. Consistently ranked among the bestuniversities in the country for return on investment, Michigan’sflagship technological university offers more than 185 undergraduate and graduate degree programs.

Researchfocus areas include defense, health, energy, automotive,environment, and aerospace.

The area’s waters, forests, and snowfall support year-roundrecreation, including skiing, snowboarding, hiking, biking, andpaddling. The University is an integral part of the region,supported by a friendly and welcoming community that takes pride inbeing a true college town. We embrace our size, climate, sense ofadventure, and originality.

Michigan Technological University's, Associate Provost for Undergraduate Education (APUE) office seeks a highly motivated and qualified individual to serve as Operations Coordinator for theAPUE and associated units, including the Essential Education program, Office of Assessment for Curricular Effectiveness, Pavlis Honors College (PHC), and Study Away and Abroad Experiences. The primary focus will be on managing administrative, and business operations efficiently and effectively and administrativelysupporting the APUE.

The Operations Coordinator oversees the APUE office and provides personnel and workflow management oversight.

• 1. Serve as the executive assistant to the APUE/Dean of the PHC,including managing the Associate Provost’s short and long-termschedule, travel arrangements, preparation for meetings, and otherneeds.
• 2. Manage daily operations of the APUE offices, performing a widerange of complex and confidential administrative tasks efficiently.
• 3. Communicate effectively with faculty, staff, and students to optimize department and office operations, ensuring deadlines aremet and tasks are completed.
• 4. Manage and create workflows for staff searches,appointments/reappointments, adjunct faculty appointments/reappointments, and student hires.
• 5. Prepare and submit financial paperwork, including university andTech Fund check requests, budget transfers, budget modifications,deposits, payroll reallocations, student travel, and expenditurereallocations, working with the budget or financial manager asneeded.
• 6. Utilize financial systems (BANNER, Web Focus, Perceptive Content,and ASPIRE) to track, access, or report department financial and administrative data, in coordination with the budget or financial manager.
• 7. Analyze, monitor, and communicate policies and procedures.
• 8. Assist in the planning and organization of APUE functions, suchas advisory board meetings, retreats, receptions, and other events.
• 9. Coordinate curriculum changes for the annual binderprocess.
• 10. Coordinate course scheduling, grading deadlines, and instructorverification processes for fall, spring, and summersemesters.
• 11. Manage and create a workflow for staff appointments, adjunct faculty appointments, and yearly reviews.
• 12. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in universitycontinuous improvement initiatives.
• 13. Apply safety-related knowledge, skills, and practices toeveryday work.

• 14. Lead event logistics, including catering, budgeting, roomreservations, equipment, supplies, and event-day support for allarea functions, retreats, receptions, meetings, and socialgatherings.
• 15. Collaborate with various university departments in planning and executing large-scale events such as open houses, showcases,sponsor visits, and other APUE events.
• 16. Coordinate student organization meetings, advisory boardsessions, and program information sessions.
• 17. Other duties as assigned.

• 18. With department leadership, identify and prepare routine and adhoc reports that support the operation and reporting needs of theAPUE units, such…