Administrative Assistant

Job Details

Job Location:

Houghton, MI 49931

Position Type:
Full Time

Job Category:
Admin - Clerical

Join our dynamic team at American Forest Management, Inc. (AFM) as a full-time Administrative Assistant. In this role, you will support a small, collaborative team of forestry professionals in a fast-paced office environment. Your day-to-day responsibilities will include coordinating with field personnel, foresters, client accounting personnel and clients to support active land management operations. The position is based on-site in AFM’s Houghton, MI office and reporting directly to the Region Manager, you'll play a pivotal role in ensuring operational efficiency.

Founded in 1966, American Forest Management, Inc. is a nationally recognized land and natural resource consulting firm headquartered in Charlotte, North Carolina. AFM provides sustainable land management, consulting, and real estate services for a diverse portfolio of land assets - including timberland, farmland, and other privately held properties - serving landowners throughout the United States, Panama, and Costa Rica.

AFM’s team of experienced professionals works closely with clients to understand and achieve their objectives through a comprehensive suite of land management and advisory services. With 50 regionally based offices managing almost 6 million acres, AFM offers strong local expertise, while its national platform supports collaboration among multidisciplinary teams of foresters and technical specialists to manage large and complex land projects.

AFM’s services include land and wildlife management; land sales and acquisitions; forest inventory, planning, and design; growth and yield modeling; cash-flow projections; environmental and farmland services; appraisal; forest resource data management; and harvest scheduling.

• Perform timber settlement accounting reconciliations.
• Generate service contracts for timber harvesting, silviculture, road work, and property maintenance using standardized forms and information provided by foresters.
• Accurately enter and maintain service contract information in forest management and accounting systems.
• Code and enter accounts payable information into specialized forest accounting software.
• Provide day-to-day administrative support for forestry, real estate, and other business operations.
• Review contracts, agreements, and supporting documentation for accuracy and completeness.
• Communicate professionally with buyers, sellers, contractors, vendors, clients, and the public.
• Manage incoming phone calls, provide general information, and direct inquiries to the appropriate staff.
• Collect, sort, and distribute incoming mail and assist with outgoing mail and shipments.
• Prepare and edit routine correspondence, listing packages, proposals, marketing materials, reports, presentations, and internal communications.
• Maintain and organize electronic and physical files and records, including information stored in SharePoint and other business systems.
• Support audit preparation, recordkeeping, and compliance documentation.
• Prepare agendas, documents, and other materials for internal and external meetings.
• Operate standard office equipment and coordinate maintenance or service when necessary.
• Manage assigned workload independently with minimal supervision while coordinating priorities with other staff.
• Perform additional administrative and operational support duties as assigned.

• Associate’s degree in business administration or related field is preferred. Relevant administrative experience and strong organizational, communication, and computer skills will also be considered in lieu of a degree.
• Demonstrated proficiency with Microsoft Office, with the ability to quickly learn and adapt to specialized accounting and forestry systems.
• Exceptional attention to detail, with a strong commitment to accuracy in all tasks.
• Familiarity with office procedures and equipment.
• Commitment to maintain strict confidentiality with both client and internal company information.
• Ability to foster strong team relationships with managers, colleagues, clients,…