Administrative Assistant

Administrative Assistant For Auction

We are looking for an organized Administrative Assistant to support a nonprofit client's upcoming auction in Bloomfield Hills, Michigan. This Contract position will focus on coordinating event materials, maintaining accurate records, and helping ensure a smooth experience for donors, sponsors, and attendees. The ideal candidate thrives in a busy environment, is comfortable balancing shifting priorities, and can work confidently with tools such as Canva, Word, and Excel.

Responsibilities:

• Coordinate administrative support for the auction by organizing materials, tracking tasks, and keeping event details up to date.
• Prepare item display documents in Microsoft Word and design event-related promotional pieces in Canva, including updates to previously used materials when needed.
• Tag auction items and record descriptions, donor information, and related details accurately in Excel.
• Create bid sheets and assist with producing advertisements and journal content for the event.
• Communicate with donors and sponsors to confirm ad content, obtain approvals, and verify attendance details.
• Conduct follow-up outreach by phone or email to gather missing information and ensure all event components are completed on time.
• Help monitor post-event activities by confirming payments, coordinating item pickup, and resolving outstanding participant questions.
• Prepare and distribute thank-you letters to donors after the auction to support strong ongoing relationships.