Executive Secretary

Hillsdale College seeks an Executive Secretary to support the Associate VP for K-12 Education. In this mission-driven role, you will manage complex calendars, communications, and travel; prepare correspondence, reports, and presentations; coordinate meetings and events with K-12 partners; and maintain confidential records. The position serves as a key liaison for internal and external stakeholders, ensuring timely follow-up and organized workflows. Success requires exceptional attention to detail, discretion, polished communication, and a strong alignment with Hillsdale's classical liberal arts and civic education mission.

Responsibilities

• Provide high-level executive administrative support to the Associate VP for K-12 Education
• Manage complex calendars, scheduling, and meeting logistics
• Coordinate travel arrangements and prepare detailed itineraries
• Draft, edit, and proofread correspondence, reports, and presentations
• Serve as primary point of contact for internal and external K-12 partners
• Organize files and maintain confidential records and information
• Track deadlines, prioritize tasks, and ensure timely follow-up on action items
• Assist with planning and execution of meetings, events, and special projects
• Support departmental operations, budgeting documentation, and purchasing processes
• Uphold and represent Hillsdale College's mission and values in all interactions

Required Skills

• Executive calendaring and scheduling
• Travel planning and logistics
• Document drafting and proofreading
• Meeting and event coordination
• Office administration
• Project coordination
• Confidential records management
• Microsoft Office or Google Workspace
• Professional written and verbal communication
• Task prioritization and time management