Administrative Assistant; TRH

Reports to the CFO. Performs a variety of administrative duties including balancing of designated bank accounts; responsible for accounts payable; coordinates special projects.

• MISSION:
  We deliver outstanding care, inspire health, and connect with heart.
• VALUES:
  Trust. Respect. Integrity. Compassion.
• SERVICE GOALS:
  Personally connect. Keep everyone informed. Be on their team.

• Preparing and monitoring purchase orders and equipment needs, providing justification for new equipment and supply purchases and distributing supplies to associates.
• Establishing, modifying and maintaining record keeping systems; classifying, sorting and filing records and correspondence materials.
• Preparing letters and memos, forms, spreadsheets and presentations as requested.
• Reviewing and verifying expense reports and records, investigating variances and monitoring capital expenditures and reimbursements.
• Filing, copying, typing, coordinating meetings and distributing mail.
• Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services.
• Reconcile previous day's receipts. Record accounts receivable and miscellaneous cash receipts into a journal to be used in reconciling month end. Pull online payments from  to give to front desk for posting to patient accounts. Verify daily A/R against Meditech daily journal summary (BAR) checking for errors.
• Pull daily ACH transactions from bank, a copy is given to appropriate billers for posting.
• Compile and email a daily cash report to CEO and CFO.
• Code and verify invoices and check requests for appropriate vendor and general ledger account.
• Input invoices and check requests into the Meditech system posting to the appropriate time period.
• Give invoices/check requests to CEO for approval.
• Run a scheduled payment report for CFO approval prior to issuing checks.
• Issue vendor payments matching check copies to invoices, mail and file.
• Run aged payable report to verify against all open invoices monthly.
• Run accounts payable detailed trial balance and period end open invoices report after all payables have been entered for the month verifying that they are in balance.
• Provide vendor information to accountants to prepare 1099's at year end.
• Reconcile bank statements and balance ledgers for Operating Account, Flex Spending Account, Employee Benefit Account, Bremen Medical Center Account, Employee Deduction Accounts and Waterford Clinic Account.
• Assists and edits POS system.
• Run sales tax report for CFT to use in completing Indiana Sales Tax.
• File and pay cafe sales tax online.

• Reviewing and verifying timecards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA) and tardy calls.
• Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors.
• Collecting, compiling and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information.
• Collecting, coordinating and monitoring the performance appraisal system for the department.

• Completing other job-related duties and projects as assigned.

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established time frames.
• Completes annual employee health requirements within established time frames.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

• The knowledge, skills and abilities as indicated below are normally acquired through the…