Director of Administration

Overview:

A growing cannabis operator is seeking a highly organized and operationally driven Director of Administration to support daily business operations across a fast-paced cultivation and processing facility. This individual will serve as a key point of coordination across departments, helping ensure communication, accountability, and operational alignment throughout the organization. This is a high-visibility role working closely with leadership to support administrative operations, cross-functional execution, facility coordination, financial organization, and HR administration.

The ideal candidate is proactive, detail-oriented, and comfortable operating in an environment where priorities shift quickly and collaboration across teams is essential.

• Act as a central point of communication across departments including cultivation, processing, compliance, maintenance, sales, and fulfillment
• Identify operational gaps and help implement process improvements
• Support leadership with operational follow-through and day-to-day execution
• Maintain visibility into departmental performance and organizational priorities

• Oversee daily administrative operations and office coordination
• Maintain organized documentation, records, SOPs, and internal reporting systems
• Coordinate meetings, schedules, follow-ups, and internal communication
• Support leadership with organization, planning, and accountability initiatives
• Assist with vendor coordination, invoicing, expense tracking, and purchasing
• Help organize operational financial documentation and reporting
• Coordinate with third-party accounting and payroll partners as needed
• Manage ordering of facility consumables and source cost-effective solutions

• Assist with onboarding, employee records, and HR administration
• Support hiring coordination and internal employee communication
• Help maintain a professional, organized, and accountable workplace culture

• Support licensing and regulatory documentation processes
• Help ensure operational readiness across facility departments
• Coordinate vendor relationships, maintenance scheduling, and facility needs
• Maintain confidentiality when handling sensitive operational and employee information

• 5+ years of experience in operations, administration, office management, logistics, or facility coordination
• Experience in manufacturing, automotive, logistics, cannabis, agriculture, or other fast-paced operational environments preferred
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience supporting cross-functional teams and leadership
• Familiarity with payroll, HR systems, invoicing, or financial coordination preferred
• Proficiency with Microsoft Office and operational software systems
• Self-starter with strong follow-through
• Highly organized and detail-oriented
• Collaborative team player with strong communication skills
• Operationally minded and solutions-focused
• Able to maintain composure in fast-moving environments
• Trustworthy, discreet, and accountable
• Health, Dental, and Vision Insurance
• Opportunity to grow with a rapidly expanding cannabis operator
• High-impact role with direct exposure to leadership and operations