Assistant Village Manager

Assistant Village Manager Recruitment Brochure

Under the general supervision of the Village Manager, this position oversees the Village’s community development functions; including; planning and zoning, code enforcement, economic development, and parks development, while serving as the liaison to the DDA, Planning Commission, and Parks Board.

1. Assists the Village Manager in the management of municipal operations.

2. Serves as liaison between the Village Manager, Village and Township departments, state and local officials, community organizations, businesses, and the public. Responds to inquiries, concerns, and information requests, resolves routine and complex issues, and provides information and assistance.

3. Collaborates with Village departments and independently manages special projects and complex initiatives. Coordinates workflow, conducts research, provides administrative support, and facilitates the successful completion of Village projects.

4. Prepares agendas, reports, correspondence, and supporting materials; attends meetings and provides administrative and staff support as assigned.

5. Researches grants and other funding opportunities specific to parks, Downtown Development Authority (DDA) initiatives, and economic development. Prepares grant applications, administers awarded funds, and monitors grant expenditures and compliance.

6. Performs financial and budget-related duties, including researching trends, monitoring financial activity and budget performance, and preparing reports as requested. Develops and administers the DDA, Parks, and Planning and Zoning budgets. Procures equipment and services in accordance with the Village’s purchasing policies and prepares request for proposals (RFPs), requests for qualifications (RFQs), and bid specifications as needed.

7. Manages all administrative responsibilities related to the Village park system, and researches, recommends, and implements improvements to park operations, policies, and procedures.

8. Administers leases, licenses, and easement agreements affecting Village-owned property. Maintains records and evaluates the financial and operational use of Village assets occupied or utilized by others.

9. Manages the Village’s code enforcement process.

10. Implements the Village’s Master Plan and coordinates necessary zoning text and map amendments to ensure consistency with the Plan.

11. Oversees the interpretation and enforcement of the Village’s Zoning Ordinance.

12. Directs daily planning operations, including development review, site plan review, and the processing of zoning and land use applications.

13. Administers DDA programs, coordinates redevelopment and infrastructure projects, and supports downtown revitalization efforts and community events.

14. Works with the Village Manager to advance economic development initiatives through development recruitment, negotiation of development incentives, and the implementation of downtown redevelopment strategies.

15. Maintains all planning, land use, and zoning maps and ensures accuracy and currency.

16. Prepares staff reports, applications reviews, and recommendations for the Planning Commission, Zoning Board of Appeals, DDA, and Village Council.

17. Assists residents, property owners, developers, architects, engineers, contractors, and other stakeholders in understanding and applying zoning regulations and other Village ordinances.

18. Maintains current knowledge of legislation, public administration practices, planning principles, and emerging trends through continuing education, professional organizations, conferences, workshops, and seminars.

19. Performs related work as assigned.

• Effective writing techniques, along with verbal communication and interpersonal skills to present research findings to various boards and committees along with explaining rules and procedures clearly to the public.
• Establishing and maintaining collaborative relationships with elected officials, community groups, businesses,…