Archivist Associate

An Archivist Associate is responsible for: developing and applying acquired job skills needed to support the receipt, login, distribution, disposal, and general oversight of materials submitted for archival purposes; managing study-related records, biological specimens, and study samples; and supporting the archival process by storing, distributing, and maintaining materials within the archive management system.

• Perform and document all procedures, materials, and results in compliance with applicable regulatory standards (protocols, methods, SOPs, etc.).
• Identify and communicate any issues with data to management.
• Follow archive security procedures and maintain the integrity of archived materials.
• Perform tasks including but not limited to, organizing, filing, retrieving facility and study related records, biological specimens, and samples.
• Assist internal and external customers with requests for current and finalized study materials under the control of the Archives department.
• Utilize the archival management system for indexing and maintaining materials in the archives or records management area.
• Review departmental and study specific data to ensure adherence to SOPs, methods/protocols, industry standards, and regulatory requirements, as applicable, in timely manner.
• Follow regulatory requirements for retention of archived materials, in accordance with SOPs and protocols.
• Perform all other related duties as assigned

Education and Experience: HS/GED/Associate’s degree with 1-2 years of relevant experience.

Certification/Licensure: None.

Other:

• Ability to communicate verbally and in writing at all levels inside and outside the organization.
• Basic familiarity with Microsoft Office Suite.
• Computer skills, commensurate with Essential Duties and Responsibilities, including the ability to learn a validated system.
• Demonstrated effective communication and organizational skills.