Sr. Administrative Aide

Apply now Job No: 25305RP
Department: Residence Life
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional
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Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs.

Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

This position plays a key role within the Residential Living operation, providing leadership, oversight, management, and coordination of the residential access systems for the residential buildings; ensuring a highly accurate and precise operation. In addition, this position will assist the Executive Director of Residential Living and other department leaders in the organization of the department budget and ensure day-to-day financial transactions are efficient and accurate.

They will provide oversight over Payroll Management, a high volume of petty cash transactions, and ensure the efficiency and accuracy of financial transactions within the entire Residential Living operation. This position is a champion of collaboration, requiring strong interpersonal skills to partner with the multiple departments (Housing, Residence Education, Dining, Residential Facilities) within the Residential Living auxiliary operation and partner with leadership in ensuring the delivery of a dynamic residential experience for students.

This position's responsibilities are critical to the safety and security of the residential community and ensuring the smooth fiscal operations of the department. This position will require individuals to work independently, maintaining high levels of judgment, critical thinking, and a strong attention to detail that prioritizes the safety of residents and the efficiency of our financial operations.

• Lead and independently manage the residential access and security processes, including adhering to and recommending policies and procedures for a residential enterprise housing over 3100 residents.
• Independently oversee, manage, approve, and coordinate residential facility access for multiple University stakeholders, such as student organizations, Dining Services, Facilities Management, Public Safety, and external vendors.
• Partner with the Executive Director on the residential access plan for the halls that will optimize access to prioritize the safety and security of the residential environment.
• Provide oversight, organization, and coordination for the controls associated with inventory, distribution, lock changes, work orders, and audits of all physical keys, key cards, punch codes, and electronic locking systems.
• Responsible for the card identification system (does not include the official Michigan Tech ) creating, encoding, and programming cards for staff IDs, guests, and programs for the residential buildings.
• Directly oversee and organize the early arrival and late stay registration and approval process during break/closure periods for all resident students.
• Provide secondary support to the office manager as needed in managing meeting room access, coordinating office activities, inventory, calendars and ensure smooth office operations.

• Assist the Executive Director to create and maintain accurate monthly financial reports.
• Provide oversight in all day‑to‑day financial processes and…