Senior Facilities Coordinator Job Clare Michigan USA,Management

Location: Clare

The details for the selected vacancy are shown below.

Advert Text
At Apleona, We are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Senior Facilities Co-Ordinator to be based in Shannon , Co Clare
Shift Pattern Monday To Friday 08:00 - 16:30
Main duties and responsibilities
- Own and drive the site PPM programme, ensuring all planned works are scheduled, delivered on time, and fully documented
- Be the go-to person for reactive maintenance — coordinating fast, effective responses that keep disruption to an absolute minimum
- Spot recurring issues, dig into the root causes, and put fixes in place to prevent repeat failures
- Ensure all contractors arriving on site are fully compliant, with the right documentation, permits, and risk assessments in place before work begins
- Manage the day-to-day financial administration of the contract, keeping a close eye on budgets and expenditure
- Review and approve subcontractor invoices, making sure everything matches up with completed works and agreed rates
- Support financial forecasting, accruals, and variation management as needed
- Take ownership of all site KPIs — tracking, managing, and driving performance across service completion, reactive response times, and Work Order closure rates
- Present clear, confident performance updates to the client and management team
- Populate and deliver monthly reports covering maintenance performance, KPIs, and any risk or compliance items
- Champion a strong safety and GMP compliance culture across everything the team does
- Lead, support, and develop— making sure everyone has the tools, training, and direction they need to succeed
- Be a proud ambassador for Apleona, bringing energy, professionalism, and a great attitude to everything you do
Qualifications and Experience
- A minimum of 3 years' experience coordinating Hard and Soft Facilities Services.
- A qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
- Proven track record in PPM delivery, reactive maintenance coordination,
- Excellent interpersonal and communication skills
- Experience with KPIs and client interactions
- Understand safe working practices and health and safety legislation
- Well-organised and capable of prioritising own work
- Flexible, Honest and reliable
If you have the necessary skillset, we look forward to your application!