Executive Director of Business Services and Operations

Executive Director of Business Services and Operations

Reporting to the Superintendent, the Director of Business Services is responsible for financial services, purchasing, food services, technology, transportation, maintenance and community education.

Minimum Qualifications:

• Bachelor's Degree in Business Administration with a finance or accounting major.
• Master's Degree preferred (Educational Leadership or an MBA).
• Possess or able to obtain Michigan Administrative certification as a Chief Financial Officer within three (3) years of employment.
• Five years of school business office experience required in roles that show progressive growth and a significant increase in responsibilities during that period.
• CPA preferred.

Knowledge, Skills and Abilities:

• Exceptional interpersonal skills to build successful working relationships.
• Demonstrated ability to provide leadership that results in teamwork and collaborative working relationships.
• Successful experience in financial planning budget management.
• Ability to speak clearly and concisely both in oral and written communication.

Financial Responsibilities:

• Daily oversight and supervision for accounts payable, finance and payroll personnel.
• District-wide coordination of budget development, preparation, administration and long range financial planning.
• Participates as a member of the Central Office Administrative Team, and serves as an administrative team member in contract negotiations providing all cost and personnel data for the negotiation process.
• Shall discharge responsibilities in conformance with the laws of the State of Michigan, the policies of the Board of Education, and procedures established by the Superintendent.
• Develops and supervises a system of budget controls including disbursements, accounting and auditing of all funds; is responsible for authorizing or disapproving expenditures of all cost items subject to the Superintendent.
• Establishes and supervises a regularly scheduled program of accounting and reporting for the financial affairs of the District in cooperation with the auditor and other departments of the District and provides reports thereof to the Superintendent.
• Manages the District's cash flow; project needs and invests available funds to maximize investment earnings within Board policy and according to State laws.
• Attends, participates and/or presents at all Board of Education meetings.
• Oversee and monitor the annual independent auditing process:
  Ensures all department staff execute their related functions.
• Provides the financial management of all sinking fund and bond projects. Manage all bond proceeds. Provide oversight as to actual versus budget project costs. Review and approve applicable change orders. Prepare the L-4029 and completes application to determine SLRF borrowings.
• Leads multiple projects and supports and motivates effective teamwork to provide quality service.
• Lead multi-year financial forecasting and scenario modeling, including enrollment driven revenue analysis.
• Ensure the District's website is updated with the necessary financial information under Transparency Reporting.
• Develops written specifications and other requirements necessary for obtaining competitive bids or renegotiations of contracts and arranges for appropriate contract documents for new and/or extended contracts.
• Reviews all contracts for services and makes recommendations to the Superintendent.
• Develops and implements procedures to provide management information, evaluation techniques and long range forecasts using networked computer applications.
• Serves as a financial consultant on all District grant programs. Shall make all reports to the Board of Education through the Superintendent of Schools.
• Communicates regularly with constituent District leadership in the areas of budget, finance and other service matters.
• Oversees and reviews District financial reports and other required reports. Ensures compliance regarding District, state and federal requirements, guidelines and laws.
• Conducts himself/herself in a professional manner commensurate with his/her position and projects a good public image of the District in dealing with the community and employee groups.
• Performs other such duties as may be assigned by the Superintendent.

Operational Responsibilities:

• Supervises leaders in the following areas:
  Technology, Food Service, Maintenance and Operations:
• Attends regular meetings with technology, maintenance, custodial, transportation and food service.
• Meets regularly with the Maintenance Supervisor to review status of work orders, status of ongoing projects and Maintenance needs for the District.
• Together with the Technology Director, establishes the infrastructure needs for the District.
• Oversees strategic planning for technology, maintenance, custodial, transportation and food service.
• Manages the food service, maintenance, technology, custodial and transportation budgets and oversees vendor contracts for all departments.
• Recommends appropriate action to the Board of Education.
• Develops…