Property Manager Houghton

The main purpose of this position is to handle the full property management function for a portfolio of commercial buildings, including rent collection, property administration, leasing, lease renewals, maintenance, and facilities.

Requirements:

• Matric
• Tertiary qualification essential
• 2-4 years experience in the commercial property industry.

• Ensure that all lease and associated documentation is correctly and timeously captured onto the company file server and hard copy filing system.
• Ensure information contained within lease documentation is correctly captured onto the MDA system.
• Ensure that the pre-billing and rent roll reconciliations are correctly compiled for billing purposes.
• Ensure that tenant statements of account reflect the correct balance owing.

• General correspondence regarding the day-to-day requirements of the portfolio.
• Ensure adequate steps have been taken to recover utilities, assessment rates, and other operating cost expenditure.
• Compile comprehensive reports to stakeholders regarding administration, vacancy schedules, property portfolio lease particulars, incidental maintenance requirements, preventative maintenance requirements, budgeting, and variance information.
• Collect and peruse accounts for payment.
• Compile minutes for proper records of meetings.
• Compile and distribute agenda and other documentation in anticipation of meetings.
• Refund tenant deposits where due.
• Ensure correct procedures are followed in respect of the take-on and termination of managed buildings.
• Ensure the website is constantly updated with the latest new development and existing property vacancy details.
• Professionally represent the company on various body corporates as determined.
• Manage the local community relationship.

• Draw offer, lease, and associated documentation.
• Ensure documentation is correctly signed by the parties.
• Ensure the contents of the concluded lease agreement are correctly captured on the MDA system.
• Regularly distribute updated vacancy reports to brokers.
• Ongoing communication and liaison with brokers.

• Communicate with tenants to initiate negotiations for lease renewals.
• Draw leases and associated documentation.
• Ensure documentation is correctly signed by the parties.
• Ensure contents of the concluded lease agreement are correctly captured onto the MDA system.
• Manage the tenant relationship.

• Negotiate all maintenance and service provider contracts and enter into adequate SLA's.
• Conduct periodic and structured inspections of units, buildings, and properties to establish maintenance requirements.
• Field telephone calls and correspondence regarding incidental maintenance requirements and ensure appropriate responses are given.
• Conduct tenant handover and take-back inspections and compile appropriate reports.
• Conduct regular monthly or ad-hoc on-site meetings with service providers.
• Drive the process of building and precinct improvements.

R 45000 - R 60000 - Monthly