Real Estate Coordinator

As a member of the C&S Wholesale Grocers family of companies, Spartan Nash is a food solutions company that delivers the ingredients for a better life. A distributor, wholesaler and retailer with a global supply chain network, Spartan Nash distributes grocery and household goods, including fresh produce and the Our Family® portfolio of products, to locations in all 50 states.

Our braggingly happy team members — ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists — create braggingly happy customers spanning national accounts, independent and chain grocers, e-commerce retailers, U.S. military commissaries and exchanges, and the Company’s own brick-and-mortar grocery stores, pharmacies and fuel centers.

Ready to contribute to the success of our food solutions company? Apply now!

Location:

Position Summary:

Responsible to maintain real estate data within company databases (i.e., Rent, CAM, Real Estate Taxes & Insurance) and prepare reports; ensure information and changes are accurately reflected in the various systems/databases (i.e., accounting, real estate/lease); and work with various departments to update information and/or streamline reporting processes as necessary.

Here’s what you’ll do:

• Review, process and reconcile real estate invoices and payments (i.e., rent, common area maintenance, real estate taxes and insurance).

• Gather and maintain certificates of insurance, verify endorsements and coverage under Lease Agreements, and ensure accuracy with insurance billings from landlords.

• Respond to requests for information from internal and external sources in a timely and accurate manner.

• Maintain electronic and/or hardcopy department files such as real estate contracts, legal documents, operating and maintenance files and related correspondence; scan legal lease documents and required abstract legal documents and maintain department property photos.

• Monitor the Lease Administration database to track upcoming lease option notices; route key information to management and ensure timely response/decision.

• Maintain percentage rent compliance documents, gather information to calculate additional rent due to landlord, initiate invoices to tenant(s) if applicable and coordinate payment authorization.

• Act as a point of contact for distribution and/or retail operations and landlords to resolve maintenance issues. Record, monitor and follow up with maintenance issues (with landlords or internal maintenance or construction department) to ensure timely resolution.

• Prepare letter of intent of changes regarding alterations, expansions, and improvements and ensure timely landlord/subtenant approval. Work with real estate management, engineering and legal departments as necessary regarding updates, landlord questions/disapproval, etc.

• Responsible to maintain or ensure completion of tax forms to include:
  Work with vendors to gather a W-9 as required for Accounting and IRS compliance. Assist in the issuance of W-9/1099's tax information and act as point of contact for real estate information. Prepare appropriate forms related to tax incentives in a timely manner and submit to county/state as required; work with department analysts as necessary.

• Additional responsibilities may be assigned as needed. 

Here's what you’ll need:

• Bachelor's Degree (preferred) in Business Administration, Property Management or related field or equivalent combination of education and experience.

• Two years experience in Lease Administration, Property Management, or business administration preferred.

• Strong written and verbal communication skills; ability to develop positive working relationships with both internal and external customers.

• Strong organizational, project management, prioritization and multi-tasking skills.

• Strong decision-making, problem solving and time management skills.

• Ability to work under pressure with strict timelines. Proficiency in MS Office (Word, Excel and PowerPoint).

• Ability to travel up to 10%.

Physical Requirements:

The physical demands described here are representative of those that must…