Sr. Executive Assistant

Ocean Spray is hiring for a(n) Sr. Executive Assistant! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our own way ever since.

Position Location:

We're all about flexibility! This will be a hybrid role based out of our corporate headquarters in Lakeville, MA with Mondays and Fridays remote.

As the Sr. Executive Assistant to the CEO, you will act as a partner in enabling executive effectiveness, anticipating needs, and navigating competing priorities in a dynamic, fast-paced environment while also overseeing the seamless operation of our corporate and satellite offices. In addition, you will handle sensitive matters with discretion and ensure leaders and teams operate efficiently through strong coordination, sound judgment, and continuous process improvement.

A Day in the Life...Serve as a trusted partner to the CEO, operating with a high degree of discretion, judgment, and professionalism in a fast-paced environment

Manage highly complex and dynamic executive calendar, prioritizing competing demands, optimizing time against business priorities, and acting as a strategic gatekeeper

Anticipate executive needs by preparing meeting materials, coordinating logistics, and ensuring appropriate follow-up to drive alignment and execution

Lead and oversee corporate and satellite office operations, ensuring a seamless, efficient, and high-quality workplace experience that supports organizational effectiveness

Provide leadership and coordination for facilities and office services, including supervision of facilities activities, security badge administration, and reporting (e.g., attendance tracking)
Drive facility and workplace initiatives, including office layout planning, moves, and improvement projects, in close coordination with technology and other cross-functional teams

Oversee administrative operations across locations, ensuring consistency, efficiency, and continuous improvement of processes and services

Partner with finance to manage office and facilities budgets, including invoice tracking, purchase order management, and vendor coordination, serving as a super user for systems such as Ivalua Serve as a technical and process expert, leveraging strong digital acumen to optimize tools (e.g., Outlook, Travel Bank) and introduce innovative approaches to improve productivity and workflows

Facilitate effective communication across all levels of the organization through clear, concise, and professional verbal and written interactions

Proactively identify opportunities to streamline processes and enhance operational efficiency, implementing best practices and sharing knowledge to elevate administrative standards

Support Chairman of the Board and Board of Directors with logistics for Board meetings, roadshows, and executive events; serve as a resource in tools such as Diligent and provide onsite support as needed

Oversee office interactions and stakeholder requests, ensuring responsive, solutions-oriented service and a high touch experience

Support onboarding new team members, contributing to a positive and well-coordinated introduction to the organization

Perform additional executive and administrative responsibilities as needed to ensure the effectiveness and success of leadership and broader organization

What We Are Looking For :

Business software applications, specifically Microsoft Office Suite and/or Office 365

Proven ability to manage teams and support executives

Proven ability to handle confidential matters with tact and diplomacy

Prior experience in most of the business support functions: administrative services, office services, maintenance, event planning/corporate events

Comfortable working in a fast-paced office environment

Excellent written and verbal communication skills

Education:

No

Minimum Education Specified

Work Experience:

At least 5 Years of Experience Annual Salary:$96,200 - $120,200

The base salary range information above serves as a guideline of the position’s typical hiring…