Dhh Administrative Assistant - Part Time

DHH ADMINISTRATIVE ASSISTANT - PART TIME

• Date Posted: 7/30/2026
• Location:
  
  Deaf and Hard of Hearing Program
• Date Available:
  
  08/11/2026
• Closing Date: UNTIL FILLED

Title.................................................... Part Time DHH Administrative Assistant
Licensure........................................... No License Required
Endorsement..................................... No Endorsements Required
Classification..................................... Classified - 10 month - 7:30 - 11:00 am
FLSA Status...................................... Non Exempt
Reports to......................................... DHH Program Administrator/Program Coordinator
Salary Classification......................... Group Clerical Lane 45 - $18.13 - $18.65 per hour
Benefits............................................. No benefits
Reviewed/Revised........................... 7/1/2025

The position of the DHH Program Assistant is to support the management of the program on a daily basis. This includes directing all inquiries to the correct resource, maintaining student and staff attendance records, maintaining office files, and providing written correspondence as appropriate. The DHH Program Assistant, under the supervision of the program administrator, makes minor decisions on the operation of the school or program office and ensures the smooth administration of daily office functions, including transportation of students, substitutes, and staff announcements.

• Answer phone calls and e-mails in a pleasant/helpful manner and direct them to the proper resource for the purpose of communication with parents, community, outside agencies, staff, and member districts.
• Greet visitors in an enthusiastic manner, and politely direct staff, students and visitors as they enter the main office.
• Answer correspondence and compile reports in a professional manner as related to the program as required by the program administrator for the purpose of providing information in a timely, accurate manner.
• Disperse procedural information and forms to building staff for the purpose of adherence to NSSEO procedures and policies.
• Greet and screen visitors to the building requiring all visitors to sign in and complete a name badge for the purpose of security and recording the number of visitors to the program on a daily basis.
• Maintain general files relating to program, services, personnel, pupils and those of the program administrator through the efficient use of technology (including word processing, data base systems, spreadsheets etc.) as required for the purpose of organization of the program.
• Maintain up-to-date files of all required forms and procedures for the purpose of providing correct information to staff, students, and parents.
• Organize and schedule Individualized Education Plan (IEP) Meetings on an annual basis.
• Organize and communicate transportation needs for students with transportation companies and districts and problem-solve issues that arise on a daily basis for the purpose of providing safe, efficient transportation for all students to the program.
• Support program on a daily basis and make minor staffing decisions based on staff attendance and substitute available for the purpose of programming and the safety of students.
• Organize and assign substitute staff as well as maintain accurate, daily records as required for the purpose of providing classroom support, supervision and payroll.
• Record attendance for staff members using the Frontline system as required and compile attendance reports as requested by administration for the purpose of accuracy and budgetary requirements.

• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the program.
• Facilitate an office atmosphere of service, competence and congeniality.
• Assume responsibility for special projects as assigned.
• Support NSSEO policy, NSSEO, and governing board goals and objectives, and The School Code of Illinois.

• Proficiency in Microsoft Word, Excel, Access and Google Suite including Gmail, Google Calendar, Docs, Sheets and Forms
• High School Diploma or Equivalent minimum, Associates Degree of Bachelor's Degree in related field preferred
• Ability to read, write and communicate in English to understand directions and communicate with students, staff and community. Conversational ability in sign language is preferred.
• Ability to make decisions in accordance with established procedures.
• Job related experience as an administrative assistant preferred.

• To perform the physically demanding job functions, strength and/or endurance for lifting, carrying, pushing and/or pulling are occasionally required.
• To perform the most physically demanding job functions, the physical capabilities of climbing and balancing are seldom required.
• To perform the most physically demanding job functions, the physical body movement of stooping, kneeling, crouching and/or crawling is seldom…