Accounting Co-Op

Job Summary General Machine Company of NJ is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations. This role will focus primarily on Accounts Receivable, Accounts Payable, and credit card reconciliations, with exposure to general ledger activities, job cost accounting, and accounting projects. The ideal candidate is a fast learner, comfortable working with multiple priorities, and proficient in Quick Books Online and advanced Excel for data extraction and analysis.

Key Responsibilities Accounts Receivable (A/R)
Prepare and process customer invoicing

Create and manage debit memos and credit memos

Apply and reconcile customer payments

Communicate with customers via phone and email regarding invoices, payment status, and account inquiries

Review and monitor customer aging reports

Accounts Payable (A/P)
Process vendor invoices and transactions accurately

Apply and reconcile vendor credits

Communicate with vendors regarding invoice discrepancies and payment matters

Review and analyze vendor aging reports

Credit Card & Reconciliations Reconcile credit card statements

Match payment receipts to supporting documentation

Ensure timely and accurate recording of credit card transactions

General Ledger & Accounting Support Assist with job cost accounting activities

Maintain general understanding of assets, liabilities, revenues, and expenses

Support journal entry preparation and the month-end close process

Assist with accounting projects as needed

Payroll (Exposure Preferred)
Some exposure to payroll processing is a plus, though not required

Data & Systems Perform accurate data entry and data extraction

Use advanced Excel files for analysis, reporting, and accounting projects

Work within Quick Books Online and other module-based accounting systems (A/R, A/P, G/L, Sales, Purchasing, etc.)
Required

Skills & Qualifications Technical & Computer Skills Proficient in Quick Books Online

Experience with module-based accounting software

Advanced Microsoft Excel skills, including:oPivot tableso

VLOOKUP/XLOOKUPoFormulas and data analysis

Proficient with Microsoft Outlook Accounting Knowledge Familiarity with cost accounting, specifically job costing

Understanding of general ledger concepts and journal entries

Knowledge of accounts payable and accounts receivable processes

Ability to read and analyze vendor and customer aging reports

Professional Attributes Strong attention to detail and accuracy

Comfortable communicating with vendors and customers by phone and email

Fast starter and quick learner with new software and systems

Highly adaptable and able to pivot between accounting tasks based on changing priorities

Organized, dependable, and capable of handling multiple responsibilities
Credentials No formal accounting degree or certification required

Practical experience with Quick Books Online and Excel is essential
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