Fabrication Administrative Assistant

Founded in 1986 and located in Middlesex NJ, BAMCO inc. is an award-winning industry leader in the design, manufacture and erection of building envelope systems servicing the architectural, developer and general contracting communities. We specialize in engineering, custom fabrication, bending, routing, welding and finishing in all types of metals from aluminum, galvanized and stainless to the exotics with a focus on safety, green initiatives and Lean Kaizen principles throughout.

Our primary markets are pharmaceutical, health care, industrial, institutional and high-rise office and residential in the northeast corridor for installation and we service all 48 states with design and fabrication offerings as well. BAMCO is a 100% employee-owned company (ESOP) that prides itself with an unparalleled commitment to excellence for our customers, our company and all our stakeholders.

We are seeking a detail-oriented and highly organized Fabrication Assistant to support daily production tracking, documentation, and reporting within our fabrication and production environment. This role is responsible for maintaining accurate records, coordinating essential paperwork, and keeping workflow information current across departments.

Responsibilities

• Maintain and update panel reconciliation sheets by cross-referencing production data with QC logs and closing out completed panels.
• Manage Press Brake Sheets and accurately allocate production time through the dashboard.
• Update the Panel Backlog Sheet by reconciling completed QC data with in-house counts and distributing updates to department heads.
• Compile and distribute the Weekly Shop Summary Package.
• Prepare the Monthly Backlog Report, summarizing total panels fabricated by project.
• Track fabrication drawings through each stage, including released, batched, and shipped.
• Generate packing slips, carrier documentation, and Bills of Lading through various cloud-based systems.
• Distribute shipping documentation to supervisors and ensure returned and scanned paperwork is properly filed in job folders.
• Process daily timecards and prepare weekly payroll documentation.
• Print and distribute daily supply lists to support shop operations.
• Maintain accurate documentation across departments and serve as backup for additional operational functions as needed.
• Other duties as assigned.

Required Qualifications:

• High School Diploma or GED Equivalent
• Proficient in Microsoft Excel
• Experience using web-based systems (e.g., ERP, scheduling or cloud platforms)
• Strong data entry and reporting skills with high attention to detail
• Experience providing administrative support in a fast-paced environment
• Solid problem-solving skills with strong follow-through
• Excellent cross-functional communication skills
• Strong time management and prioritization, with the ability to handle multiple tasks and deadlines

Benefits:

• 401(k)
• 401(k) matching
• ESOP - Employee Stock Ownership Plan
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off (Holidays/Vacation)
• Professional Development

BAMCO inc. is not accepting unsolicited assistance from search firms. All resumes submitted by search firms to any employee of BAMCO inc. in any fashion without a valid written search agreement in place will be deemed the sole property of BAMCO inc. No fee will be paid if a candidate is hired by BAMCO inc. based upon an unsolicited referral.

BAMCO inc. is an Equal Opportunity Employer.

BAMCO inc. participates with E-Verify.