Accounts Payable Specialist Job in Middleton, WI

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a team based in Middleton, Wisconsin. This long-term contract opportunity is ideal for someone who brings strong attention to detail, sound judgment in reviewing financial documents, and a customer-focused approach when working with vendors and internal stakeholders. The role centers on maintaining accurate payable records, resolving invoice-related issues, and helping ensure timely, well-documented payment workflows.

Responsibilities:

• Process incoming invoices by reviewing documentation, validating details, and preparing items for payment in accordance with established procedures.
• Compare invoices against purchase orders and receiving records to confirm quantities, pricing, and payment eligibility before entry.
• Evaluate non-purchase-order invoices to ensure the appropriate authorizations are secured prior to processing.
• Assign accurate account coding to invoices and vouchers to support proper financial reporting and expense tracking.
• Respond to vendor questions submitted through the shared accounts payable mailbox and follow through on outstanding issues in a timely manner.
• Assist with ACH payments and check run activities by preparing payment information and helping maintain accurate disbursement records.
• Review transactions for completeness and accuracy, identifying discrepancies and coordinating corrections when needed.
• Update procedural guidance related to vouching activities and recurring monthly payments to keep documentation current and useful.