AP Specialist

Accounts Payable Specialist

Our client is an organization in the Madison area looking for an Accounts Payable Specialist. Our client is looking for someone with strong attention to detail, the ability to work independently, and experience working in a fast-paced accounting environment. This individual will play an important role in supporting high-volume accounts payable operations and ensuring vendor payments are processed accurately and timely.

The compensation range for this position is $24–28/hour.

The Accounts Payable Specialist will be responsible for, but not limited to, the following:

• Process a high volume of accounts payable transactions accurately and efficiently.
• Review invoices for accuracy, appropriate documentation, and required approvals prior to processing.
• Match invoices with supporting documentation and ensure transactions are properly recorded within the accounting system.
• Match checks to corresponding invoices and prepare payments for distribution.
• Coordinate the printing, preparation, and mailing of vendor payments.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Research and resolve invoice discrepancies, payment questions, and other accounts payable issues.
• Communicate with vendors and internal departments to obtain missing information and resolve outstanding items.
• Assist with vendor account maintenance and respond to payment-related inquiries.
• Support accounts payable reconciliations and other accounting activities as needed.
• Ensure invoices and payments are processed in accordance with established policies, procedures, and deadlines.
• Proactively identify issues and ask questions when additional information or clarification is needed.
• Provide additional accounting and administrative support as assigned.

The Accounts Payable Specialist will possess the following:

• Associate or bachelor's degree in Accounting or a related field or a minimum of two (2) years of recent, hands-on accounts payable experience in a professional accounting environment.
• Experience processing high-volume accounts payable transactions preferred.
• Strong attention to detail with a high level of accuracy.
• Self-motivated with the ability to work independently and take ownership of assigned responsibilities.
• Strong organizational and time management skills with the ability to manage repetitive, deadline-driven work efficiently.
• Good analytical and problem-solving skills with the willingness to research discrepancies and ask questions when needed.
• Experience working with accounting or ERP systems and proficiency with Microsoft Office applications.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal teams.
• Dependable, team-oriented professional with the ability to adapt to changing priorities.

Equal Opportunity Employer

The compensation philosophy reflects the Company's reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in company-sponsored benefit and incentive programs, subject to the rules governing those programs.