Department Administrator - Manufacturing Engineering

ETC is looking for a highly organized, detail-loving individual who enjoys keeping things running smoothly! You should be comfortable with data entry, navigating Microsoft Office tools and using them to create polished documents and reports. If you're a multitasker who thrives in a fast-paced environment, communicates well, and takes pride in staying one step ahead, this is the job for you!

Perks & Benefits

• Generous paid time off - Enjoy over 4 weeks of PTO in your first year

• Comprehensive health coverage - Medical, dental, and vision insurance starting on day one

• Flexible Spending Accounts (FSA) available immediately

• Employer paid life and disability insurance

• 100% employee owned company! ESOP ownership benefits begin after one year of service

• Retirement savings options - Pre tax 401(k) and Roth 401(k) plans with employer match

Interested candidates should apply or contact Mia Doyle at  with questions.

Representative Responsibilities:

• Produces and routes correspondence, reports and other documentation

• Independently creates, compiles, prepares and distributes reports, selecting pertinent information from various resources as requested

• Monitors the data entry inbox, responding to and assigning tasks as needed

• Assigning tickets and tasks in Jira

• If applicable designs, creates and generates advanced documents and reports

• Performs other clerical and statistical assignments where trust and accuracy are involved

• Drafts correspondence as needed

• Budget/Expense/Variance monitoring as requested

• Visibility of budgets and tracks items for manager

• Expense report, bill and receipt coding

• Monthly, Quarterly, Annual reporting as required

• May be responsible for sourcing and ordering parts

• Provides complex administrative support within Manufacturing Engineering

• Establishes and maintains files and filing systems, including  which contains the official manufacturing documentation for ETC parts and assemblies

• Responsible for copying and laminating projects

• Reconciles departmental records

• Responsible for maintaining departmental procedures &

• Works extensively within business system utilized by department

• Coordinates department events

• Provides meeting services assistance as requested

• Coordinates meetings, presentations, and events including travel, lodging, transportation, and meals

• Prepares materials for discussion and presentation

• Responsible for taking and publishing meeting minutes for meetings requiring the highest level of confidentiality

• Follows up on action items as needed

• Provides administrative support on special projects, including tracking progress & providing reports

• Responsible for handling confidential, proprietary information in a professional manner

• Ability to support international duties in the scope of the position

• Coordinates and conducts training as requested

• May assist with answering company phone lines

• May work with internal and external customers to resolve issues

• If applicable, greets & assists guests in a timely and professional manner

• Flexibility to move within a pool of resources to complete tasks in other departments based on company need

• Completes other duties as assigned

• Special projects and requests are completed in a timely and positive fashion

Minimum Qualifications:

• Associates degree or 3-4 years of increasingly responsible positions in an admin department

• Experience in a team environment

• Demonstrated ability to consistently perform the duties of an Administrative Assistant II.

• Demonstrated mastery in business systems (SAP, etc.) if required

• Ability to interact with other employees, work as a team

• Ability to read and understand complex written and verbal instructions

• Ability to use advanced functions within Microsoft Word, Excel, Outlook, PowerPoint, etc.

• Ability to produce documents/reports and create presentation materials

• Ability to project a friendly and professional demeanor

• Ability to work well under pressure

• Excellent communication and interpersonal skills

• Proven ability to deal with all levels of personnel and maintain strict confidentiality

• Proven ability to work independently

• Proven ability to multitask

• Excellent…