Accounts Payable Specialist

Overview

Our client, a well-established organization in the distribution industry, is seeking a detail-oriented Accounts Payable Specialist to support high-volume, transaction-driven AP operations. This role participates in ensuring accurate invoice processing, timely vendor payments, and strong relationships with suppliers in a fast-paced distribution environment.

• Review, code, and enter high-volume vendor and supplier invoices into the ERP system
• Match invoices to purchase orders and receiving documentation
• Process weekly vendor payments and ensure timely and accurate disbursements
• Reconcile vendor statements and resolve pricing, quantity, or payment discrepancies
• Maintain and update vendor records within the ERP system
• Perform monthly corporate credit card reconciliations
• Process employee expense reports in accordance with company policies
• Maintain petty cash and related documentation
• Support audit requests by preparing AP documentation and reports
• Collaborate with purchasing, warehouse, and accounting teams to resolve invoice issues
• Perform other accounts payable-related duties as assigned

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
• 2+ years of Accounts Payable experience, ideally within distribution, manufacturing, or supply chain-driven environments
• Experience working with ERP systems;
  Sage experience is a plus
• Strong Excel skills, including VLOOKUPs, Pivot Tables, and basic formulas

• Strong attention to detail and ability to manage high invoice volume
• Understanding of three-way matching (PO, invoice, receiving)
• Ability to meet deadlines in a fast-paced, operational environment
• Strong communication skills for vendor and internal stakeholder interaction
• Excellent organizational and time-management skills
• Ability to work independently while contributing to a team-oriented environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to skill sets, experience and training, licensure and certifications, office location and other geographic considerations, and other business and organizational needs. The salary range is noted in this job posting where required by local law. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

The position is typically filled from within the organization, but Vaco/Highspring may provide talent to other organizations. Submissions to this position may be used for talent screening, and Vaco/Highspring will assess candidates accordingly.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state or local law. Reasonable accommodations are provided to qualified applicants. If reasonable accommodation is needed, please contact  Workplace discrimination is illegal.

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Salary information is determined based on factors including skill sets, experience and training, licensure and certification requirements, office location, and other business needs. When required by local law, the salary range is provided in the postings. Discretionary bonuses may be available.