Accounts Payable Specialist

Accounts Payable Specialist

Our client, a well-established organization in the distribution industry, is seeking a detail-oriented Accounts Payable Specialist to support high-volume, transaction-driven AP operations. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and strong relationships with suppliers in a fast-paced distribution environment.

• Review, code, and enter high-volume vendor and supplier invoices into the ERP system
• Match invoices to purchase orders and receiving documentation
• Process weekly vendor payments and ensure timely and accurate disbursements
• Reconcile vendor statements and resolve pricing, quantity, or payment discrepancies
• Maintain and update vendor records within the ERP system
• Perform monthly corporate credit card reconciliations
• Process employee expense reports in accordance with company policies
• Maintain petty cash and related documentation
• Support audit requests by preparing AP documentation and reports
• Collaborate with purchasing, warehouse, and accounting teams to resolve invoice issues
• Perform other accounts payable–related duties as assigned

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2+ years of Accounts Payable experience, ideally within distribution, manufacturing, or supply chain–driven environments
• Experience working with ERP systems;
  Sage experience is a plus
• Strong Excel skills, including VLOOKUPs, Pivot Tables, and basic formulas

• Strong attention to detail and ability to manage high invoice volume
• Understanding of three-way matching (PO, invoice, receiving)
• Ability to meet deadlines in a fast-paced, operational environment
• Strong communication skills for vendor and internal stakeholder interaction
• Excellent organizational and time-management skills
• Ability to work independently while contributing to a team-oriented environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.