Payroll Clerk

Introduction

Do you have experience in bookkeeping, accounts payable or clerical work involving finances?

Join our team as a Payroll Clerk to make an impact and lead with excellence!

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is now hiring for a Payroll Clerk to join their team!

• FACILITY: DMHAS Office of the Commissioner (OOC)
• LOCATION:
  
  460 Silver Street, Middletown, CT
• SCHEDULE:
  
  Full-Time, 40 Hours per Week, First Shift, Monday through Friday, 8:00am - 4:30pm
• POSITION NUMBER: 130596

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.

• Prepares biweekly regular, overtime, and supplemental payrolls;
• Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, over payments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
• Calculates gross wages;
• Notes deductions on worksheets and deduction summary sheets;
• Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
• Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
• Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
• Verifies check register and printouts from Central Payroll against worksheets and records;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
• Calculates and processes retroactive payments, collective bargaining increases and annual increments;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Verifies provider checks issued by Office of State Comptroller against own records;
• Verifies providers' bills in same manner;
• Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
• Responds to employee inquiries regarding paychecks and payroll practices and procedures;
• Maintains various records and files for payroll data and forms;
• May calculate workers compensation and/or retirement payments;
• May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
• May consult division or facility supervisors regarding employee time recorded;
• Performs related duties as required.

Knowledge of
:

• Payroll terminology, practices and procedures;
• Basic accounting and bookkeeping principles and procedures;
• General office procedures;

Skills
:

• Interpersonal skills;
• Oral and written communication skills;
• In performing arithmetic computations;

Ability to
:

• Read, understand and apply applicable contract guidelines and regulations;
• Maintain records and files; ability to follow complex oral and written instructions;
• Operate office equipment which includes computers, tablets, and other electronic equipment.

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

One (1) year of the General Experience must have involved payroll preparation.

• College training may be substituted for the General Experience on…