Administrative Coordinator II

Overview

Administrative Coordinator II at Community Renewal Team

Middletown, Connecticut, United States - Full Time

Start Date:

Immediate

Expiry Date: 02 Mar, 26

Posted On: 02 Dec, 25

Experience:

2 year(s) or above

Remote Job:
Yes

Telecommute:
Yes

Sponsor Visa:
No

Skills:

Database Management, MS Office, Customer Service, Clerical Work, Scheduling, Report Preparation, Inventory Management, Contract Management, E-Time Input, Telephone Communication, Meeting Coordination, Research, Proposal Preparation, File Maintenance, Invoice Validation, Bilingual English/Spanish

Non-profit Organizations

Description

Description t Our Mission“Preparing Our Community to Meet Life’s challenges.”We help everyone who comes to our door with resources for both immediate needs and long-term goals. Our network of programs, services, and experiences strengthen individuals, families, and communities and provides opportunities for growth and economic stability.

Come join our team!

• Work on routine assignments including but not limited to scheduling, database design and management, purchase order and check request documentation, bid summaries, work orders, capital improvement/preventative maintenance.
• Answers telephone(s), greets internal and external customers providing general information and routing in response to questions related to all facility operations.
• Arranges and prepares for meetings, appointments and interviews.
• Coordinates facilities activities between departments.
• Researches and prepares various reports and proposals.
• Input E-time for payroll and make sure that all punches are accurate.
• Monitor parking assignment book and update when needed.
• Oversees contract deadlines and updates when needed.
• Researches and prepares proposals for repair work, furniture, etc. as it relates to purchasing policy.
• Maintains files, including up to date list of CRT equipment, tools and other properties.
• Compares all gas receipts to monthly invoice to ensure accuracy of bill.
• Responsible for inventory of coffee supplies, facilities tools, vehicles, custodian supplies and vehicles’ supplies.
• Coordinate dump run for warehouse throwaways.
• Coordinate with facilities management to get vehicles repaired.
• Responsible for validating invoices to include ensuring the vendor details are accurate and matching the records.

• Associate degree in administrative business or related field preferred.
• At least two (2) years of experience in an office environment required.
• Database Knowledge, MS Office proficiency including MS Word, MS Excel and MS Access required.
• Bi-lingual English/Spanish preferred.
• Excellent oral, written and customer service skills.

ADAPTATION AND COMPLIANCE

Physical Ability:
Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Sensory Requirements:
Some tasks require visual perception and discrimination.

Environmental Factors:
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.