Office Assistant

Introduction

Are you hardworking and seeking an opportunity to make an impact? Join CT State and be a part of our dedicated team! We are looking for individuals who demonstrate a true passion for what they do and reflect the culture and vision of CT State. This position is located in Middletown, CT at the Middlesex Campus.

• Work Hours:
  
  Full Time, 40 hours per week
• Work Schedule:
  
  Monday - Friday
• Work Shift:
  
  First Shift, 8:30am - 4:30pm
• Office:
  Campus Dean of Students and Faculty
• Location:
  
  100 Training Hill Road, Middletown, CT 06457

• Professional growth and development opportunities
• A healthy work/life balance for all employees
• Visit our new State Employee Benefits Overview page

CT State Community College is a constituent of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. Our goal as a public higher education institution is to provide high quality, affordable and accessible post‑secondary education that enables students to achieve their life and career goals. CT State’s mission and vision reflect the overarching objectives of providing excellent higher education and lifelong learning to all students, maintaining affordability and accessibility, and contributing to the economic growth of the state.

The class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

• Types a variety of materials in relation to other duties or as assigned
• Enters and retrieves data on computers, tablets, and other electronic equipment

• Sets up and maintains office procedures, filing and indexing systems and forms for own use

• Composes routine correspondence

• Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format)

• Provides general information and referral services in response to citizen complaints or questions regarding an agency’s services or authority
• Responds to inquiries from other work units or departments/agencies
• Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance
• May lead lower level employees in carrying out assigned clerical functions

• Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly
• Processes a variety of documents in determining routine case status
• Exercises discretion in choosing appropriate follow‑through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness, and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence
• Processes purchase requisitions/purchase orders for subsequent action
• Prepares payment lists and billing invoices
• Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders
• Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
• Figures payments, costs, discounts and adjustments using prescribed methods and formulas
• Receives monies in various forms such as cash, checks and money orders and prepares for deposit
• Maintains inventory and orders supplies
• Uses a variety of electronic equipment to perform job functions
• Performs related duties as required

• Knowledge of office systems and procedures including proper telephone usage and filing
• Interpersonal skills
• Oral and written communication skills
• Performing arithmetical computations
• Ability to perform a full range of clerical tasks
• Operate office equipment which includes computers, tablets, and other electronic equipment
• Operate office suite software
• Schedule and prioritize workflow
• Read and interpret complex instructions

Two (2) years of…