Office Assistant

Introduction

The State of Connecticut Department of Emergency Services and Public Protection (DESPP) is seeking a full-time Office Assistant to support the Legal Affairs Unit. This position is full time, 40 hrs, Monday through Friday, 8:00 a.m. to 4:30 p.m., providing administrative and clerical support to legal staff, including document processing, records management, and general office operations. Join DESPP and be part of a team dedicated to supporting public safety and the critical work of Connecticut’s law enforcement community.

• Professional growth and development opportunities.
• A healthy work/life balance to all employees.
• Visit our new State Employee Benefits Overview page!

DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins.

• Making decisions through the thoughtful and informed use of data.
• Challenging the 'that's the way it's always been done' construct—i.e., thinking outside the box as to how we can improve.
• Constantly seeking better results.

• Recognizing our collective responsibility to steward the agency's resources.
• Realigning planned budgetary actions to ensure that they are in taxpayers' interests.
• Preparing together for potential budget stresses and fiscal challenges.

• Critically and constantly measuring our practices against our policies.
• Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement.
• Regularly engaging external partners for feedback and assessments.
• Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways.

• Types a variety of materials in relation to other duties or as assigned.
• Enters and retrieves data on computers, tablets, and other electronic equipment.

• Sets up and maintains office procedures, filing and indexing systems and forms for own use.

• Composes routine correspondence.

• Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).

• Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority.
• Responds to inquiries from other work units or departments/agencies.
• Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance.
• May lead lower level employees in carrying out assigned clerical functions.

• Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly.
• Processes a variety of documents in determining routine case status.
• Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence.
• Processes purchase requisitions/purchase orders for subsequent action.
• Prepares payment lists and billing invoices.
• Receives shipments of materials and matches/verifies shipment or billing invoices against…