Assistant Director, Student Involvement

Reporting to the Director of Student Involvement, the Assistant Director supports and advises Wesleyan student leaders and assists in the coordination of student-initiated campus events. The Assistant Director also helps to prepare students to be active and effective leaders and event planners. This position contributes to departmental planning and supports the implementation of established policies and procedures related to student programming and events.

Responsibilities for the position include:
* Review and approve student event submissions.
* Serve as primary liaison between student groups, departments/offices, and external partners for event needs, such as Physical Plant support, IMS A/V support, Public Safety support, furniture rentals, etc.
* Create layout diagrams for event setups through Microsoft Visio.
* Draft and execute contracts for student group events, as needed.
* Co-Manage the Student Programming Fund, Leadership, and Programming budgets with the other Assistant Director, including tracking expenditures.
* Manage Wesleyan Student Assembly (WSA) elections process with the WSA Chief of Staff, including reviewing election ballot drafts, gathering eligibility lists, and verifying votes.
* Serve as Campus Administrator for web-based student engagement database, Wes Nest and conduct training for campus users.
* Support coordination with ITS on the maintenance and upgrades to the Wes Nest / Engage API migration to EMS (Event Management System) Database.
* Maintain the student reservation template in the Event Management System Database and serve as liaison to the Events and Conferences Office regarding administrative processes.
* Assist with the collection and use of data to support program assessment and effectiveness.
* Assist in coordination of major university events such as Orientation, Spring Fling, and Senior Week.
* Serve as resource for students, University personnel and external partners.
* Facilitate referrals to appropriate academic and/or administrative departments as necessary.
* Conduct research and benchmarking as necessary.
* Represent the Office of Student Involvement on designated committees as assigned.
* Develop web-based resources, research new technologies for students to reference for event planning and leadership development.
* Assist with the maintenance of the Department website.
* Bachelor’s degree and two years of related experience, or an equivalent combination of education, training, and experience in higher education, student engagement, event planning, or a related field.
* Experience advising or supporting student leaders, student organizations, or comparable groups.
* Experience planning and executing programs or events, including coordination of logistics, vendors, and timelines.
* Experience developing or delivering training, workshops, or presentations.
* Experience managing administrative processes, systems, or workflows in a fast-paced environment.
* Experience using database systems or technology platforms to support program or organizational operations.
* Demonstrated ability to identify issues, exercise sound judgment, and escalate concerns appropriately.
* Experience working collaboratively across departments or with multiple stakeholders.
* Strong communication and organizational skills, with the ability to manage multiple priorities.
* Commitment to working with and supporting individuals from diverse backgrounds.
* Ability to work evenings and weekends as required.
* Previous budget management experience.
* Experience with software including, EMS, Engage, Cascade and Workday.
* Experience creating and implementing Leadership Development programs and trainings.

Master’s degree in Higher Education or related field.

Previous experience in student activities, student affairs, or higher education administration. Demonstrated experience in advising student group event planning. Working knowledge of student development theory. Experience in working with students of color and other affinity groups.

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to  this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.
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