Assistant Director, Student Involvement

The Office of Student Involvement (OSI) cultivates a vibrant and inclusive campus community by empowering students and student organizations through leadership development, collaborative programming, fiscal responsibility, and meaningful traditions. The office serves as a central resource for extracurricular engagement, supporting over 200 student groups and coordinating signature events from New Student Orientation to Senior Week that foster connection, celebration, and a strong sense of belonging.

• Advise student event planners with program planning, room reservations, budgeting, and Wesleyan contracting.
• Work with other administrative and academic departments to enhance campus programs and increase collaboration on campus.
• Provide advising and support to student leaders, including members of the Wesleyan Student Assembly.
• Assist with addressing student issues and concerns, facilitate referrals as necessary.
• Develop contacts with student leaders and encourage active student participation in the planning and implementation of campus programs.
• Provide workshops and trainings to student group leaders on event planning procedures and strategies.

• Assist in the organizing and planning of New Student Orientation (NSO) programs as a member of the Campus Wide Planning Team.
• Assist with the hiring, supervision, and training of Orientation Interns and Orientation Leaders.
• Book spaces and coordinate with campus partners and service providers for implementation of all orientation programs and activities.
• Supervise and coordinate late‑night social events during new student orientation, ensuring a safe, inclusive, and engaging environment for all participants, while managing logistics, staff, and participant behavior.
• Plan and implement Wesleyan’s Week of Welcome by coordinating with service providers and working with campus partners/student groups on their hosted events.
• Lead the planning and coordination of university‑wide late‑night/substance‑free programming with the Cardinal Programming Board.

• Review and approve student event submissions.
• Serve as the primary liaison between student groups, departments/offices, and external partners for event needs such as Physical Plant support, IMS A/V support, Public Safety support, furniture rentals, etc.
• Create layout diagrams for event setups through Microsoft Visio.
• Draft and execute contracts for student group events as needed.
• Co‑manage the Student Programming Fund, Leadership, and Programming budgets with the other Assistant Director, including tracking expenditures.
• Manage Wesleyan Student Assembly (WSA) elections process with the WSA Chief of Staff, including reviewing election ballot drafts, gathering eligibility lists, and verifying votes.
• Serve as Campus Administrator for the web‑based student engagement database, Wes Nest, and conduct training for campus users.
• Support coordination with ITS on the maintenance and upgrades to the Wes Nest / Engage API migration to EMS.
• Maintain the student reservation template in the Event Management System Database and serve as liaison to the Events and Conferences Office regarding administrative processes.
• Assist with the collection and use of data to support program assessment and effectiveness.
• Assist in coordination of major university events such as Orientation, Spring Fling, and Senior Week.
• Serve as a resource for students, university personnel, and external partners.
• Facilitate referrals to appropriate academic and/or administrative departments as necessary.
• Conduct research and benchmarking as necessary.
• Represent the Office of Student Involvement on designated committees as assigned.
• Develop web‑based resources, research new technologies for students to reference for event planning and leadership development.
• Assist with the maintenance of the Department website.

• Recruit, select, and supervise the Cardinal Programming Board responsible for alternative campus‑wide programs and events.
• Assist Director in supervising the Concert Committee student members who are responsible for planning and executing musical events by off‑campus…